Business & Financial Services

Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 

 

Updates to Universal Request Form – Service/Business Area Selections

Dear Colleagues, We want to inform you of recent Finance and Administration Support portal updates, specifically to the Universal Request form's Service/Business Area dropdown selections. These updates have been made to improve clarity and ensure requests are routed efficiently. Updates to Service/Business Area Selections: "COA Guidance & Cost Transfer Support" has been updated to "COA...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

BFS Insider News - January 2025

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the BFS Insider News – January 2025 edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter

Mileage Reimbursement Rate Increase effective Jan 1, 2025

Dear Colleagues, The UC Office of the President (UCOP) has announced an update to UC Policy G-28: Travel Regulations, reflecting an increase in the mileage reimbursement rate for personal vehicles used for business travel or relocation, in accordance with IRS Notice 2025-5. The new mileage reimbursement rates are effective January 1, 2025. The revised policy...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Upcoming Data Center Maintenance: January 25–26, 2025

Dear Financial Systems Users, For your awareness, Information Technology Solutions (ITS) will perform a scheduled data center maintenance event this weekend, from 6 AM on Saturday, January 25, through 6 PM on Sunday, January 26, 2025. During this maintenance window: ITS-managed services will be unavailable due to the physical relocation of equipment. Single Sign-On (SSO)...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Change to the Manual Non-Payroll NCT Submission Process

Dear Colleagues, Effective January 1st 2025, all Manual Non-Payroll Cost Transfer (NCT) requests must be submitted through the Finance and Administration Support portal under the Service/Business Area “General Accounting & Web Recharge.” This change ensures greater transparency, improved tracking, and processing efficiency. Email requests will no longer be reviewed or monitored. NCTs submitted by email...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Upcoming Deployment: Payroll Certifications System Relaunch

Dear Colleagues, Business & Financial Services is excited to announce the upcoming deployment of the revamped annual payroll certification process, supported by a new system set to go live within the next 1–2 weeks. This updated system ensures compliance with federal regulations for verifying salary charges on federally funded projects and replaces the PI Web...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Impact23 Insider News - December 2024

Dear Colleagues, The Impact23 Insider News provides essential updates and activities related to the financial system replacement program. Please take a few minutes to read the Impact23 Insider News – December 2024 edition and share it with your departmental teams as appropriate. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter

Manual Action Required for PCard Expense Assignment to Weekly Reports!

Dear PCard Holder, If you log in to Concur and review the expense section, you will see that we have transitioned to weekly expense reports! For all users who had PCard transactions after 10/25, you will see that many of the new transactions have been posted to “Available Expenses” instead of being assigned to a...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Reminder: Monthly PCard Report Approvals Due by tomorrow Friday, November 15

Dear Colleagues, This is a reminder that all PAST DUE monthly PCard reports MUST be approved by Friday, November 15, ahead of the transition to weekly statements. Approval Deadline Financial Approvers must approve the 9/26-10/25 monthly PCard statement and all PAST DUE monthly statements by this Friday. Failure to approve pending expense reports by this...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Impact23 Insider News - November 2024

Dear Colleagues, The Impact23 Insider News provides essential updates and activities related to the financial system replacement program. Please take a few minutes to read the Impact23 Insider News – November 2024 edition and share it with your departmental teams as appropriate. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter

Upcoming Planned Maintenance: Oracle Financials 11/15

Dear Oracle Financials Users, Please be advised that Oracle Financials will be unavailable from Friday, November 15, 2024 at 10:00 PM PST until Saturday, November 16, 2024 at 10:00 AM PST. The disruption period is designated for an Oracle Quarterly Release provided by the supplier to update the application, which requires a temporary interruption of...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Important Update: Temporary Reversion to Monthly PCard Statements

Dear Colleagues, We apologize for any disruption caused by the transition to weekly PCard statements. Despite testing, some unforeseen issues have arisen. To address these challenges and ensure a smoother process, we have temporarily reverted users back to monthly statements and paused the automated posting of new PCard transactions into Concur. PCard monthly statements for...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

New UCR Department Report for AP Invoices & Automated Notifications

Dear Colleagues, Business and Financial Services is pleased to announce enhancements to the UCR Department Report for AP Invoices report. Department users will receive direct email notifications related to specific Invoice Holds as part of the report update. This enhancement aims to streamline communication and provide a comprehensive listing of invoices requiring user action to...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Transition to Weekly PCard Expense Reports

Dear Colleagues, As part of Phase 1 financial system improvements, there is a commitment to enhancing processes to serve the campus community better. A key focus is optimizing the Concur Travel and Expense system, specifically the PCard Expense Report process, for greater efficiency by year-end. Transition to Weekly PCard Expense Reports October monthly statements should...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Complete the Impact23 Staff Survey by November 1 - Your Feedback Matters!

Dear Colleagues, As we wrap up the first year with UC Riverside's new chart of accounts and financial systems, the Impact23 Program Team seeks your feedback to drive improvements. Your insights are invaluable in refining our financial systems and ensuring they align with the needs of our campus community. Survey Details: The survey aims to...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

July and August 2024 Monthly Close and Reports

Dear Colleagues, July and August 2024 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2024-07 and 2024-08 have been published and are available in R’Space under the Tools section “ Financial Web Reports”. Some notes and reminders about the July and August reports...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

June 2024 Period 13 Close and Reports

Dear Colleagues, Thank you for your patience as we worked through the first fiscal closing on Oracle. The June 2024 Period 13 (formerly 998) fiscal year end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2024-06_Period 13 Final have been published and are available in...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Impact23 User Group Meeting on October 15th

Dear Colleagues, We are pleased to invite you to the next Impact23 User Group meeting, which is scheduled for Tuesday, October 15, at 11:00 a.m. The meeting will be hosted online via Zoom, and you can join us at the following link: https://ucr.zoom.us/j/95258965548. Meeting Topics: Functional/Financial System Updates (e.g., Contracts & Grants, Financial Planning &...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Impact23 Insider News - September 2024

Dear Colleagues, The Impact23 Insider News provides essential updates and activities related to the financial system replacement program. Please take a few minutes to read the Impact23 Insider News – September 2024 edition and share it with your departmental teams as appropriate. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter

Planned Power Outage 9/23 – Impact on Financial Applications

Dear Colleagues, Please share with your respective staff. The SOM (School of Medicine) building will undergo a planned power outage on Monday, September 23, from 7:00 PM until 1:00 AM the following morning for a generator test. Due to this outage, ITS will shut down the data center in the SOM building, impacting EACS and...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |