Business & Financial Services

Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 

 

August Monthly Payroll Charges Not Reflected in PPM

Dear Colleagues, Please be advised that the August monthly payroll charges were posted to the General Ledger as expected; however, they are not currently reflected in the Project Portfolio Management (PPM) module. As a result, reports that pull data directly from PPM, such as the PI Summary and Inception-to Date Reports, will not include August...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

August 2025 Monthly Close and Reports

Dear Colleagues, The August 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-08 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. Some notes and reminders about the August 2025 ledgers: LRSS reconciliations are due 10/7/2025 with certifications due by...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

July 2025 Monthly Close and Reports

Dear Colleagues, The July 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-07 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. Some notes and reminders about the July 2025 ledgers: LRSS reconciliations are due 9/24/2025 with certifications due by...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Request for Feedback: PI Approvals in RSSP

Dear Procurement Users, BFS has received recent faculty escalations regarding Principal Investigator (PI) approvals in Oracle Procurement Requisitions (RSSP). To better understand the campus impact, we are requesting feedback from departments on how the process has been working. Background When PI approvals for requisitions in RSSP were first discussed, two options were presented to department...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

June 2025 Period 13 Final Close and Reports

Dear Colleagues, The June 2025 Period 13 fiscal year end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-06_Period 13 Final have been published and are available in RSpace under the Tools section “ Financial Web Reports”. Some notes and reminders about the June 2025 Period 13 ledgers: LRSS reconciliations...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Update on Adding Approvers in Oracle Procurement Requisitions (RSSP)

Dear PTP Users, We want to make you aware of a change in Oracle Procurement Requisitions (RSSP) related to adding approvers. The “Add Approvers” button in RSSP will soon be disabled for all users. This means no one will be able to add ad hoc approvers when creating a requisition. This change is necessary because...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Planned Maintenance – EACS & SSO (Sept. 6, 6 AM–6 PM)

Dear Colleagues, For your awareness, Information Technology Solutions (ITS) will perform planned maintenance on the Enterprise Access Control System (EACS) and Single Sign On (SSO) on Saturday, September 6, from 6:00 AM to 6:00 PM. EACS: Unavailable for new or updated role assignments. Existing access should remain in place, but please plan accordingly in case...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

BFS Insider News

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter

Early Timesheet Submission for Biweekly Pay Period Ending 08/30/2025

Dear Colleagues, Due to the upcoming Labor Day Holiday on Monday September 1, 2025, an earlier timesheet deadline is required for the biweekly pay period ending 08/30/2025. Employees and Supervisors will need to submit/approve timesheets a few days earlier in order to allow sufficient time for Supervisors and Time & Attendance Administrators to review and...
By Rose Carmona, Payroll Coordination and Analysis Supervisor |

Oracle Procurement Updates Coming August 18, 2025

Dear Department Transactors, As part of the upcoming Oracle 25C vendor release this Friday, we would like to share an overview of the new and updated features you will see in Oracle Procurement starting Monday, August 18, 2025. Please review the attached Feature Update Guide for details on what’s changing and how these updates may...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Upcoming Maintenance – SOM Server Room & Oracle Financials

Dear Colleagues, Please be advised of the following scheduled maintenance activities that will impact financial system users: 1. SOM Server Room Electrical Work – TechAlert Date/Time: Wednesday, August 13, 2025, from 12:00 AM to 8:00 AM Impact: Most applications, including Single Sign-On (SSO), will be unavailable during this window due to planned electrical maintenance in...
By Asirra Suguitan Associate Vice Chancellor and Campus Controller |

Redwood Self Service Procurement Now Live in Oracle!

Dear Colleagues, The Redwood Self Service Procurement (RSSP) module is now available in Oracle production! To access the new module, go to the Procure to Pay tab and click on the Purchase Requisitions infotile. Please note that the classic user interface has been relabeled as “Purchase Requisitions (Retiring)”. As a reminder, you can visit the...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

UCRFS Reports and Totals – Offline Starting 4 PM Today (8/1)

Dear Colleagues, We want to make you aware of a time-sensitive and important update: By 4:00 PM today, August 1, both UCRFS and Totals will go offline. UCRFS is being permanently decommissioned as ITS retires the hardware that supports it. Until a new self-service reporting solution is available, data previously accessed through UCRFS can be...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Register for an Upcoming RSSP Webinar

Dear Colleagues, Redwood Self-Service Procurement (RSSP) is launching August 4! The classic procurement interface will be replaced by Redwood Self-Service Procurement (RSSP) starting Monday, August 4. To help you prepare, Oracle Procurement users are strongly encouraged to attend a live webinar that will provide: A walkthrough of the new Purchase Requisitions interface A live demo...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Upcoming Changes to Looker Finance – Effective July 22

Dear Colleagues, Please share with your teams as appropriate. I am writing to inform you of upcoming changes to Looker-Finance effective July 22, with additional updates planned for a future release. These enhancements are designed to improve clarity and support more detailed financial reporting. Scheduled for July 22 – Key Changes Renamed Fields & Groupings...
By Asirra Suguitan, ​​​​​​​Associate Vice Chancellor and Campus Controller |

BFS Insider News

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...
By Asirra Suguitan Associate Vice Chancellor and Campus Controller | | Newsletter

Start the Fiscal Year Off Right: Key Procurement Reminders

Dear Colleagues, As we begin the new fiscal year, please keep these important procurement reminders in mind: Being listed in Oracle does not mean a supplier is approved for PO issuance. Required documentation—such as the Independent Contractor form, HR approval, or insurance/risk review—may still be required If a deposit is required, add it as a...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

"Edit Requisition" will Open in New Oracle RSSP Interface Starting July 7

Dear PTP Approvers, Starting Monday, July 7, the pilot launch of the new Oracle Redwood Self Service Procurement (RSSP) module will change how requisitions are accessed during the approval process. When an Approver clicks the “Edit Requisition” link from their approval notification, the requisition will automatically open in the new RSSP interface. This behavior cannot...
By Asirra Suguitan Associate Vice Chancellor and Campus Controller |

Resolved: Budget Error in Financial Boundary Systems

Dear Colleagues, Please share with your teams as appropriate. The budget error users experienced earlier today while attempting to process transactions in financial boundary systems (such as Banner, Concur, ePay, NCT Tool, etc.) has been resolved. Sample error messages: Thank you for your patience and understanding. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Action Required: Resubmit Rejected Reqs, POs, and Change Orders by End of Day

Dear Colleagues, The issue identified this morning that caused auto-rejections of requisitions, purchase orders, and change orders with a 6/30/25 budget date has been resolved. To ensure your transactions are included in the Year-End Carry Forward Process running tomorrow morning, please resubmit and approve any rejected or pending requisitions, POs, and change orders as soon...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |