Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 


 

Deployment of Non-Payroll Cost Transfer Application-MVP

Dear colleagues, The Impact23 team is pleased to announce the deployment of the Non-Payroll Cost Transfer application. The Non-Payroll Cost Transfer is the new method to move non-payroll costs. The application will ensure the transfers: Conform to pre-established business rules Provide an audit trail of transferred costs Contain supporting documentation such as approvals, comments, and...
By Bobbi McCracken | | MSO Admins, SAA Announce Users List

Salary Cost Transfers

Dear Colleagues, The Accounting Office and Impact23 team are pleased to announce important information related to salary corrections/cost transfers. Salary and benefit costs are the university’s largest expenditure, and accurately reporting these expenditures is essential to performing our financial management responsibilities. With the deployment of the new Chart of Accounts, Oracle and the various reporting...
By Bobbi McCracken | | MSO Admins, SAA Announce Users List, Service Link SCT Users List

SB 447 Ends AB 1887 State Funded Travel Prohibition

Dear Colleagues, Effective September 13, 2023, SB 447 eliminated the restriction on using state funds to travel to 24 states with anti-LGBTQ+ legislation (formerly AB 1887 ). UCR’s instance of Concur Travel will be updated accordingly. For additional information, please see attached. Questions can be directed to travelfeedback@ucr.edu Sincerely, Bobbi McCracken Associate Vice Chancellor and...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

New PPM Project Request Procedure

Dear Colleagues, Thank you for your patience as new procedures are developed related to the Impact23 system implementation. As requested by campus users, attached are instructions and the form for submitting requests for additional PPM Projects associated with an existing contract and grant award. The new procedure will be discussed at the 9/18 PPM Office...
By Bobbi McCracken | | MSO Admins, Oracle Financials Projects List

July Payroll and Suspense Funding

Dear Colleagues, Due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1st are being redirected to the Suspense fund 69993. Any leave and biweekly pay reported with earning dates prior to July 2023 will be assigned...
By Asirra Suguitan | | MSO Admins

Impact23 Procurement Preparation Activities for Departments

Dear Colleagues, UC Riverside’s eBuy procurement system will be replaced with the new Oracle Procurement module as part of the Impact23 program in July 2023. Several procurement related actions are required to assist with the transition to Oracle, minimize disruptions to your department purchasing activities, and facilitate the conversion of eBuy orders to avoid rework...
By Bobbi McCracken | | MSO Admins, eBuy Transactors User List, Purchasing

Georgia added to AB 1887 travel prohibition

Dear colleagues, Georgia been added to the AB1887 restrictions on travel using state funding sources effective August 19, 2022 The states will be added to Concur. Please carefully review the FAU used to fund travel to these states; state fund numbers are associated with UCR’s tree nodes 3050 - Specific State Appropriations; 3055 - Special...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Concur: SAA Updates

Dear Colleagues, Thank you for your efforts to transition to Concur. Your feedback has been valuable as the program team worked through challenges and enhanced resources available to assist the campus. The following information requires your action and/or awareness to improve access to features, data, and the user experience: Travel Arranger Role To ensure Travel...
By Bobbi McCracken | | MSO Admins, SAA Announce Users List, Travel Coordinators User List

Impact23 User Group Meeting - September 21st

Dear Colleagues, Please join us for the first Impact23 User Group meeting, consolidating the former C&G, eBuy/AP, and UCRFS user group meetings. This user group will serve as a space for sharing detailed decisions regarding the future state financial system. This month’s topics include: Financial Reporting Concur Departmental Reports Now Available in iReport Oracle Reporting...

Increase to Business Travel, Business Meeting and Entertainment Meal Rates

Dear Colleagues, Office of the President recently announced changes to meal rates for Business Travel covered under UC Business & Finance Bulletin G-28 and for Business Meetings/Entertainment covered under UC Business & Finance Bulletin BUS-79 as outlined in the attached document . These rates are retroactively effective to 7/1/2022. The Business Meetings/Entertainment rates supersede the...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List, ePay Transactors Users List

BFB-A-47 Direct Costing Procedures Revised

Dear Colleagues, Business and Finance Bulletin A-47 Direct Costing Procedures has been revised. Attached is the issuance letter from Senior Vice President and Chief Compliance and Audit Officer Alexander Bustamante along with a copy of the procedures. Please review and incorporate these changes into your departmental processes ensuring information is appropriately disseminated to your teams...
By Bobbi McCracken | | MSO Admins, UCRFS Feedback List

Four more states added to AB 1887 prohibition

Dear colleagues, The following four states have been added to the AB1887 restrictions on travel using state funding sources along with their effective dates: July 1, 2022: Utah July 1, 2022: Indiana August 1, 2022: Louisiana September 28, 2022: Arizona The states will be added to iTravel and Concur, in anticipation of our campus-wide deployment...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Mid-Year Increase Effective July 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing a mid-year increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after July 1, 2022. Please ensure your unit’s travelers are aware of these changes...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Travel/ePay User Group Meeting 5/3/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Tuesday, May 3rd from 10:00 - 11:00 a.m. (note this change in date from the information previously posted on our website). In addition to current state iTravel/ePay updates, the Travel team is using this series to provide users with updates on the Phase...
By Bobbi McCracken | | Travel Coordinators User List, ePay Transactors Users List, MSO Admins

Travel/ePay User Group Meeting 3/31/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Thursday, March 31 st from 10:00 - 11:00 a.m. In addition to current state iTravel/ePay updates, the Accounts Payable and Impact23 teams will provide updates on Concur-Phase 1 implementation for travel-related business activities. Concur will be deployed in early June 2022 and replace...
By Bobbi McCracken | | ePay Transactors Users List, Travel Coordinators User List, MSO Admins

Mileage Reimbursement Rate Increase effective Jan 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing an increase to the 202 2 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 202 2 . Please ensure your unit’s travelers are aware of...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Business Meeting and Entertainment Meal Rates

Dear Colleagues, Office of the President announced incremental changes to meal rates associated with Business Meetings and Entertainment covered under UC Business & Finance Bulletin BUS-79 (see attached). The revised business meetings and entertainment meal maximum per person amounts are applicable for expenses incurred on or after the effective dates noted below: Meal Type Maximum...
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Ohio added to AB 1887 prohibited states

Dear colleagues, Ohio has been added to the list of restricted travel using state funding sources ( https://oag.ca.gov/ab1887 ); this restriction is effective 9/30/2021. The Accounting Office is working with ITS to get this states added to iTravel. In the meantime, please be sure to carefully review the FAU used to fund travel to these...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Grocery Purchase Orders

Dear eBuy Transactors, As many of you may already be aware, Stater Brothers grocery stores have stopped accepting UCR PO’s for business purchases; this change came without warning. To replace Stater Brothers, an Agreement with Goodwin’s Organic Foods has been established and arrangements made with three Smart & Final stores. They are all ready to...
By Joe Andreu | | eBuy Transactors User List

Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work

Dear Colleagues, Please see the attached revised UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu . Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List