Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 


 

Business Meeting and Entertainment Meal Rates

Dear Colleagues, Office of the President announced incremental changes to meal rates associated with Business Meetings and Entertainment covered under UC Business & Finance Bulletin BUS-79 (see attached). The revised business meetings and entertainment meal maximum per person amounts are applicable for expenses incurred on or after the effective dates noted below: Meal Type Maximum...
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Ohio added to AB 1887 prohibited states

Dear colleagues, Ohio has been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887); this restriction is effective 9/30/2021. The Accounting Office is working with ITS to get this states added to iTravel. In the meantime, please be sure to carefully review the FAU used to fund travel to these states; state...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Grocery Purchase Orders

Dear eBuy Transactors, As many of you may already be aware, Stater Brothers grocery stores have stopped accepting UCR PO’s for business purchases; this change came without warning. To replace Stater Brothers, an Agreement with Goodwin’s Organic Foods has been established and arrangements made with three Smart & Final stores. They are all ready to...
By Joe Andreu | | eBuy Transactors User List

Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work

Dear Colleagues, Please see the attached revised UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Main Cashiers Office (MCO) Hours and Deposit Information

Business Hours The Main Cashier’s Office (MCO) is returning to regular campus business hours on September 1, 2021. The front counter windows will be open from 9am-noon and 1pm-3pm, Monday through Friday, and reachable by phone/email from 7am-4pm. MCO is closed for lunch daily from noon-1pm. CHECK PAYMENTS (Cash is only accepted at Cashier windows)...
By Asirra Suguitan | | MSO Admins

UCR NDAA 889 Notification

Dear Colleagues, Please share the attached UCR NDAA 889 Notification broadly within your department/organization. Apologies if you receive duplicates of this message via other campus list-servs. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UCR NDAA 889 Notification -July 2021
By Bobbi McCracken | | MSO Admins, Purchasing, eBuy Transactors User List

Additional states added to AB 1887 prohibited states

Dear Colleagues, The following five states have been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get these states added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to these states. Please ensure this...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

UC Guidelines for Reimbursement of Meals Provided for Remote Meeting

Dear Colleagues, Please see the attached UC Guidelines for the Reimbursement of Meals Provided for Remote Meetings. These guidelines, as written, will be utilized by UCR. Please direct questions to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Guidelines for Reimbursement of Meals Provided for Remote Meeting
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Tips for Reducing Salary Cost Transfers

Dear Colleagues, With fiscal year end efforts underway, key payroll processing deadlines are being shared with the goal of reducing the need for salary cost transfers for the remaining June pay periods. For the month of June, there are three payroll pay periods. To ensure each position’s salaries and benefits are charged to the correct...

eBuy Enhancements: PO Invoice Follow Up

Dear Colleagues, Business & Financial Services is excited to announce the following eBuy enhancements to improve communication and payment processing. The new functionality now allows the Accounting Office-Accounts Payable unit to directly communicate with eBuy Transactors and Departmental SAAs by leveraging the electronic invoice infrastructure in eBuy. This enhancement will allow departmental eBuy Transactors, Departmental...
By Bobbi McCracken | | MSO Admins, eBuy Transactors User List, SAA Announce Users List

New UCR Contracting Guide

Dear Colleagues, The Office of Research & Economic Development (RED) and Business & Financial Services (BFS) are pleased to announce a new resource available to the campus community called “UCR’s Contracting Guide” and would like to thank and acknowledge the many campus stakeholders that contributed content to the guide. The guide is designed to assist...
By Bobbi McCracken | | MSO Admins

UCPath Change to General Ledger Transactions for Retroactive Leave

Dear Colleagues, The Accounting Office is pleased to announce a change in UCPath methodology that should better align leave to the Full Accounting Unit (FAU) in the general ledger for monthly paid employees. Beginning with the January ledgers, retroactive leave will be processed using the FAU distributions associated with the original earnings period, inclusive of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List

PIWRS CBR Projection Logic Enhancement

Dear Colleagues, In partnership with CNAS, the Accounting Office and ITS are pleased to announce enhancements to logic used in the PIWRS composite benefit rate (CBR) projections. CBR projections will now use employee data from HRDW to determine the CBR rate used for projections. The goal of this enhancement is to reduce the administrative burden...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | PIWRS Users List

eBuy CDW-G eCatalog for Apple products

Dear Colleagues, Procurement Services is pleased to announce the UC’s CDW-G agreement now offers very competitive pricing for all Apple products for business related purchases. Apple products should now be procured through the CDWG eCatalog punch-out, and the Apple specific eCatalog will be retired. In addition to pricing, CDW-G offers UC the following advantages for...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | eBuy Transactors User List

Mileage Reimbursement Rate Decrease Effective Jan. 1, 2021

Dear Colleagues, Please see attached letter from UC Office of the President announcing a decrease to the 2021 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2021. Attached: Mileage Reimbursement Rate for 20201 Notification.PDF Please ensure your unit’s...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Amazon Business Launch--12/8/2020

Dear colleagues, Following up on my 11/24/2020 email, Procurement Services is excited to announce the deployment of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business is now available to all procurement card (PCard) holders as a recommended UC supplier for university-related eligible goods. The benefits of this...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, PCard List

UC Personal Travel Discounts

Dear Campus Community, The process for accessing UC travel discounts for personal travel has changed. The “Find It” tool will no longer be supported after 11/30/2020. Office of the President is working on a replacement personal travel portal for future deployment. In the meantime, there are two options available to assist active UCR employees with...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | UCRFS Users List, Travel Coordinators User List, UCRFS Feedback List

Amazon Business Announcement

Dear colleagues, Procurement Services is excited to announce the upcoming availability of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business will be available to all procurement cardholders and is now a recommended UC supplier for university-related eligible goods. The benefits of this program include: Free 2-Day shipping...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, Purchasing

New One-Time Pay Tool Announcement

Dear Colleagues, Good news! The Accounting Office is pleased to announce the deployment of a new application, the One-Time Payment (OTP) Tool. The OTP Tool will provide department users with an efficient mechanism to create one-time payment requests for employees. The OTP tool provides departments with more flexibility to manage additional compensations for payroll processing...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | SAA Announce Users List, MSO Admins, OTP Feedback

Urgent Update: July 2020 Ledgers and SuperDOPE Discrepancies

Dear Colleagues, It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List