Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 


 

eBuy Enhancements: PO Invoice Follow Up

Dear Colleagues, Business & Financial Services is excited to announce the following eBuy enhancements to improve communication and payment processing. The new functionality now allows the Accounting Office-Accounts Payable unit to directly communicate with eBuy Transactors and Departmental SAAs by leveraging the electronic invoice infrastructure in eBuy. This enhancement will allow departmental eBuy Transactors, Departmental...
By Bobbi McCracken | | MSO Admins, eBuy Transactors User List, SAA Announce Users List

New UCR Contracting Guide

Dear Colleagues, The Office of Research & Economic Development (RED) and Business & Financial Services (BFS) are pleased to announce a new resource available to the campus community called “UCR’s Contracting Guide” and would like to thank and acknowledge the many campus stakeholders that contributed content to the guide. The guide is designed to assist...
By Bobbi McCracken | | MSO Admins

UCPath Change to General Ledger Transactions for Retroactive Leave

Dear Colleagues, The Accounting Office is pleased to announce a change in UCPath methodology that should better align leave to the Full Accounting Unit (FAU) in the general ledger for monthly paid employees. Beginning with the January ledgers, retroactive leave will be processed using the FAU distributions associated with the original earnings period, inclusive of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List

PIWRS CBR Projection Logic Enhancement

Dear Colleagues, In partnership with CNAS, the Accounting Office and ITS are pleased to announce enhancements to logic used in the PIWRS composite benefit rate (CBR) projections. CBR projections will now use employee data from HRDW to determine the CBR rate used for projections. The goal of this enhancement is to reduce the administrative burden...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | PIWRS Users List

eBuy CDW-G eCatalog for Apple products

Dear Colleagues, Procurement Services is pleased to announce the UC’s CDW-G agreement now offers very competitive pricing for all Apple products for business related purchases. Apple products should now be procured through the CDWG eCatalog punch-out, and the Apple specific eCatalog will be retired. In addition to pricing, CDW-G offers UC the following advantages for...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | eBuy Transactors User List

Mileage Reimbursement Rate Decrease Effective Jan. 1, 2021

Dear Colleagues, Please see attached letter from UC Office of the President announcing a decrease to the 2021 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2021. Attached: Mileage Reimbursement Rate for 20201 Notification.PDF Please ensure your unit’s...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Amazon Business Launch--12/8/2020

Dear colleagues, Following up on my 11/24/2020 email, Procurement Services is excited to announce the deployment of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business is now available to all procurement card (PCard) holders as a recommended UC supplier for university-related eligible goods. The benefits of this...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, PCard List

UC Personal Travel Discounts

Dear Campus Community, The process for accessing UC travel discounts for personal travel has changed. The “Find It” tool will no longer be supported after 11/30/2020. Office of the President is working on a replacement personal travel portal for future deployment. In the meantime, there are two options available to assist active UCR employees with...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | UCRFS Users List, Travel Coordinators User List, UCRFS Feedback List

Amazon Business Announcement

Dear colleagues, Procurement Services is excited to announce the upcoming availability of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business will be available to all procurement cardholders and is now a recommended UC supplier for university-related eligible goods. The benefits of this program include: Free 2-Day shipping...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, Purchasing

New One-Time Pay Tool Announcement

Dear Colleagues, Good news! The Accounting Office is pleased to announce the deployment of a new application, the One-Time Payment (OTP) Tool. The OTP Tool will provide department users with an efficient mechanism to create one-time payment requests for employees. The OTP tool provides departments with more flexibility to manage additional compensations for payroll processing...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | SAA Announce Users List, MSO Admins, OTP Feedback

Urgent Update: July 2020 Ledgers and SuperDOPE Discrepancies

Dear Colleagues, It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List

UC Travel Directive and Reminders

Dear Colleagues, Please see the attached letter from Office of the President concerning travel restrictions and reminders. Please ensure travelers in your area of responsibility are aware of this guidance. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Travel Directive Letter August 2020.pdf
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Updated Non-IT Temporary Labor Service providers

Dear Colleagues, The Office of the President has awarded new agreements to provide Non-IT temporary labor services for the UC System. Some of these providers are new to UCR, while others continue on with updated agreements. The new Agreements are valid from January 1, 2020 through December 31, 2024. Here is a list of providers...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Announcement Regarding Relocation of University Equipment to Remote Work Sites

Dear Colleagues, Please see the attached message from VC Bomotti and ensure the required procedures referenced in the document are established for your unit. Attachment: Relocation University Equipment to Home July2020 V2.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

IT Temporary Labor Service providers Rate Reduction

Subject: IT Temporary Labor Service providers Rate Reduction Dear Colleagues, Due to the global impact of Covid-19 on many business operations worldwide, the Office of the President has recently negotiated a 10% rate reduction for our current IT temporary labor services for the UC System. The 10% reduction in rates became effective July 1, 2020...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Alert: Idaho added to list of AB 1887 prohibited states

Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers that...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

New UCR Policy on the Treatment of Unallowable Costs

Dear Colleagues, Recently, NSF performed a desk review of UCR’s policies and controls over contract and grant administration. An action items resulting from the review required that UCR develop written guidance on the accounting treatment of unallowable costs mistakenly charged to a sponsored award. In response, the attached new campus policy was created and will...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Guidelines for Reimbursable Expenses for Remote Work during the Shelter-In-Place

Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursable Expenses for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, ePay Transactors Users List

Personal Protective Equipment and Face Coverings

Dear Colleagues, Please review the following message from EH&S regarding the procurement of personal protective equipment and face coverings. Bobbi ********************************************************** Hello Campus Procurement and Purchasing groups, As campus Environmental Health and Safety (EH&S), we have received many questions about the procurement process of Personal Protective Equipment (PPE) and face coverings as the campus slowly...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | eBuy Transactors User List, MSO Admins

Admin Leave Codes in TARS

Dear Colleagues, Following up on the campus announcement (below), in order to appropriately track leave taken due to the COVID-19 situation, the following new take codes have been implemented in Time and Attendance Reporting System (TARS) for both biweekly and monthly timesheets. Please ensure employees and supervisors in your area of responsibility are informed. New...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List