Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 


 

Urgent Update: July 2020 Ledgers and SuperDOPE Discrepancies

Dear Colleagues, It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List

UC Travel Directive and Reminders

Dear Colleagues, Please see the attached letter from Office of the President concerning travel restrictions and reminders. Please ensure travelers in your area of responsibility are aware of this guidance. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Travel Directive Letter August 2020.pdf
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Updated Non-IT Temporary Labor Service providers

Dear Colleagues, The Office of the President has awarded new agreements to provide Non-IT temporary labor services for the UC System. Some of these providers are new to UCR, while others continue on with updated agreements. The new Agreements are valid from January 1, 2020 through December 31, 2024. Here is a list of providers...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Announcement Regarding Relocation of University Equipment to Remote Work Sites

Dear Colleagues, Please see the attached message from VC Bomotti and ensure the required procedures referenced in the document are established for your unit. Attachment: Relocation University Equipment to Home July2020 V2.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

IT Temporary Labor Service providers Rate Reduction

Subject: IT Temporary Labor Service providers Rate Reduction Dear Colleagues, Due to the global impact of Covid-19 on many business operations worldwide, the Office of the President has recently negotiated a 10% rate reduction for our current IT temporary labor services for the UC System. The 10% reduction in rates became effective July 1, 2020...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Alert: Idaho added to list of AB 1887 prohibited states

Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers that...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

New UCR Policy on the Treatment of Unallowable Costs

Dear Colleagues, Recently, NSF performed a desk review of UCR’s policies and controls over contract and grant administration. An action items resulting from the review required that UCR develop written guidance on the accounting treatment of unallowable costs mistakenly charged to a sponsored award. In response, the attached new campus policy was created and will...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Guidelines for Reimbursable Expenses for Remote Work during the Shelter-In-Place

Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursabke Expensees for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, ePay Transactors Users List

Personal Protective Equipment and Face Coverings

Dear Colleagues, Please review the following message from EH&S regarding the procurement of personal protective equipment and face coverings. Bobbi ********************************************************** Hello Campus Procurement and Purchasing groups, As campus Environmental Health and Safety (EH&S), we have received many questions about the procurement process of Personal Protective Equipment (PPE) and face coverings as the campus slowly...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | eBuy Transactors User List, MSO Admins

Admin Leave Codes in TARS

Dear Colleagues, Following up on the campus announcement (below), in order to appropriately track leave taken due to the COVID-19 situation, the following new take codes have been implemented in Time and Attendance Reporting System (TARS) for both biweekly and monthly timesheets. Please ensure employees and supervisors in your area of responsibility are informed. New...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List

TARS and COVID-19 Related Leaves Pay Period Ending 4/18/2020

Dear Colleagues, In the past few weeks, there have been many policy changes related to available leaves for employees who cannot work due to the COVID-19: UC Paid Administrative Leave US Department of Labor (DOL) Emergency Paid Sick Leave for Employee DOL Emergency Paid Sick Leave for Family DOL Expanded Family Medical Leave (FML) UC...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

Procurement Card Cost Transfer Enhancements

Dear Colleagues, Business & Financial Services and Information Technology Solutions are pleased to announce enhancements to the Procurement Card (PCard) Cost Transfer (PCT) process. Based on user feedback, the enhancements are intended to improve the user experience and facilitate the redistribution of PCard expenditures to appropriate Full Accounting Units (FAUs) while maintain essential business rules...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, UCRFS Feedback List, PCard List

BFS Operations during Campus Closure

Dear Colleagues: With the campus closure and remote work being conducted by most campus units, modifications to certain processes are necessary to best support the campus during these unprecedented times. Although Business and Financial Services (BFS*) remains operational with the majority of our employees working remotely, the following guidance is provided based on inquiries from...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, Travel Coordinators User List, UCRFS Users List

Charging grants and contracts costs to Federal sponsored awards during COVID-19

Dear colleagues, Please see the attached guidance from UCOP regarding charging federally sponsored awards during COVID-19. Questions can be directed to pamisfeedback@ucr.edu Bobbi 03/24/2020 Charging grants and contracts costs to Federal sponsored awards during COVID-19
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins

COVID-19-INTERIM GUIDANCE: DELIVERY LOCATION OF UNIVERSITY GOODS

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, eBuy Transactors User List, ePay Transactors Users List, MSO Admins

COVID-19 Travel Reimbursements and Advisories

Dear Colleagues, Due to COVID-19 travel restrictions, the following information and guidance is provided regarding reimbursements and travel planning. Reimbursements for Cancelled Travel If business travel has been cancelled as a result of the COVID-19, the traveler should seek to cancel all travel reservations. If the traveler is unable to obtain a full refund of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, Staff

COVID-19 Supply Chain Update

Dear Colleagues, Due to COVID-19 concerns and the high demand for certain supplies, several UC suppliers are reporting various items may be on back-order. Products such as masks, hand sanitizers, and nitrile gloves to be flagged as "LIMITED AVAILABILITY", or in a few cases the entire supplier's catalog has been marked as "Check for Availability"...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List

Coronavirus and Airline Cancellations/Waivers

UC Systemwide Travel Program. Coronavirus and Airline Cancellations/Waivers The situation surrounding the coronavirus and travel is continuously changing. Airlines remain fluid in their policy regarding waivers or refunds for booked tickets, making upcoming travel complicated. The Central Travel Office and Risk Services will host a one-hour Q&A to share options available to UC travelers, especially...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, MSO Admins

Service Link FAU Change Request Tool Enhancements

On behalf of the Accounting Office, it is my pleasure to announce enhancements to the ServiceLink FAU Change Request Tool. The FAU Change Request Tool provides for a standard, auditable method for departments to request and approve modifications to position funding as well as monitor the status of transactions. Position funding is used to distribute...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Service Link FAU User List

UC Limitation of Non-Essential Travel to China

Please see the attached message from President Napolitano regarding UC issuing an limitation on non-essential travel to China. Additional information will be distributed about the campus approval process. In addition, there is news that at least three major U.S. Airlines are temporarily suspending flights to and from China: https://www.nytimes.com/2020/01/31/business/china-flights-suspended.html Please ensure your unit’s travelers are...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List