Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 


 

Concur: SAA Updates

Dear Colleagues, Thank you for your efforts to transition to Concur. Your feedback has been valuable as the program team worked through challenges and enhanced resources available to assist the campus. The following information requires your action and/or awareness to improve access to features, data, and the user experience: Travel Arranger Role To ensure Travel...
By Bobbi McCracken | | MSO Admins, SAA Announce Users List, Travel Coordinators User List

Impact23 User Group Meeting - September 21st

Dear Colleagues, Please join us for the first Impact23 User Group meeting, consolidating the former C&G, eBuy/AP, and UCRFS user group meetings. This user group will serve as a space for sharing detailed decisions regarding the future state financial system. This month’s topics include: Financial Reporting Concur Departmental Reports Now Available in iReport Oracle Reporting...

Increase to Business Travel, Business Meeting and Entertainment Meal Rates

Dear Colleagues, Office of the President recently announced changes to meal rates for Business Travel covered under UC Business & Finance Bulletin G-28 and for Business Meetings/Entertainment covered under UC Business & Finance Bulletin BUS-79 as outlined in the attached document. These rates are retroactively effective to 7/1/2022. The Business Meetings/Entertainment rates supersede the increased...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List, ePay Transactors Users List

BFB-A-47 Direct Costing Procedures Revised

Dear Colleagues, Business and Finance Bulletin A-47 Direct Costing Procedures has been revised. Attached is the issuance letter from Senior Vice President and Chief Compliance and Audit Officer Alexander Bustamante along with a copy of the procedures. Please review and incorporate these changes into your departmental processes ensuring information is appropriately disseminated to your teams...
By Bobbi McCracken | | MSO Admins, UCRFS Feedback List

Four more states added to AB 1887 prohibition

Dear colleagues, The following four states have been added to the AB1887 restrictions on travel using state funding sources along with their effective dates: July 1, 2022: Utah July 1, 2022: Indiana August 1, 2022: Louisiana September 28, 2022: Arizona The states will be added to iTravel and Concur, in anticipation of our campus-wide deployment...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Mid-Year Increase Effective July 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing a mid-year increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after July 1, 2022. Please ensure your unit’s travelers are aware of these changes...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Travel/ePay User Group Meeting 5/3/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Tuesday, May 3rd from 10:00 - 11:00 a.m. (note this change in date from the information previously posted on our website). In addition to current state iTravel/ePay updates, the Travel team is using this series to provide users with updates on the Phase...
By Bobbi McCracken | | Travel Coordinators User List, ePay Transactors Users List, MSO Admins

Travel/ePay User Group Meeting 3/31/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Thursday, March 31st from 10:00 - 11:00 a.m. In addition to current state iTravel/ePay updates, the Accounts Payable and Impact23 teams will provide updates on Concur-Phase 1 implementation for travel-related business activities. Concur will be deployed in early June 2022 and replace the...
By Bobbi McCracken | | ePay Transactors Users List, Travel Coordinators User List, MSO Admins

Mileage Reimbursement Rate Increase effective Jan 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing an increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2022. Please ensure your unit’s travelers are aware of these changes. Questions...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Business Meeting and Entertainment Meal Rates

Dear Colleagues, Office of the President announced incremental changes to meal rates associated with Business Meetings and Entertainment covered under UC Business & Finance Bulletin BUS-79 (see attached). The revised business meetings and entertainment meal maximum per person amounts are applicable for expenses incurred on or after the effective dates noted below: Meal Type Maximum...
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Ohio added to AB 1887 prohibited states

Dear colleagues, Ohio has been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887); this restriction is effective 9/30/2021. The Accounting Office is working with ITS to get this states added to iTravel. In the meantime, please be sure to carefully review the FAU used to fund travel to these states; state...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Grocery Purchase Orders

Dear eBuy Transactors, As many of you may already be aware, Stater Brothers grocery stores have stopped accepting UCR PO’s for business purchases; this change came without warning. To replace Stater Brothers, an Agreement with Goodwin’s Organic Foods has been established and arrangements made with three Smart & Final stores. They are all ready to...
By Joe Andreu | | eBuy Transactors User List

Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work

Dear Colleagues, Please see the attached revised UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Main Cashiers Office (MCO) Hours and Deposit Information

Business Hours The Main Cashier’s Office (MCO) is returning to regular campus business hours on September 1, 2021. The front counter windows will be open from 9am-noon and 1pm-3pm, Monday through Friday, and reachable by phone/email from 7am-4pm. MCO is closed for lunch daily from noon-1pm. CHECK PAYMENTS (Cash is only accepted at Cashier windows)...
By Asirra Suguitan | | MSO Admins

UCR NDAA 889 Notification

Dear Colleagues, Please share the attached UCR NDAA 889 Notification broadly within your department/organization. Apologies if you receive duplicates of this message via other campus list-servs. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UCR NDAA 889 Notification -July 2021
By Bobbi McCracken | | MSO Admins, Purchasing, eBuy Transactors User List

Additional states added to AB 1887 prohibited states

Dear Colleagues, The following five states have been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get these states added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to these states. Please ensure this...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

UC Guidelines for Reimbursement of Meals Provided for Remote Meeting

Dear Colleagues, Please see the attached UC Guidelines for the Reimbursement of Meals Provided for Remote Meetings. These guidelines, as written, will be utilized by UCR. Please direct questions to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Guidelines for Reimbursement of Meals Provided for Remote Meeting
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Tips for Reducing Salary Cost Transfers

Dear Colleagues, With fiscal year end efforts underway, key payroll processing deadlines are being shared with the goal of reducing the need for salary cost transfers for the remaining June pay periods. For the month of June, there are three payroll pay periods. To ensure each position’s salaries and benefits are charged to the correct...

eBuy Enhancements: PO Invoice Follow Up

Dear Colleagues, Business & Financial Services is excited to announce the following eBuy enhancements to improve communication and payment processing. The new functionality now allows the Accounting Office-Accounts Payable unit to directly communicate with eBuy Transactors and Departmental SAAs by leveraging the electronic invoice infrastructure in eBuy. This enhancement will allow departmental eBuy Transactors, Departmental...
By Bobbi McCracken | | MSO Admins, eBuy Transactors User List, SAA Announce Users List

New UCR Contracting Guide

Dear Colleagues, The Office of Research & Economic Development (RED) and Business & Financial Services (BFS) are pleased to announce a new resource available to the campus community called “UCR’s Contracting Guide” and would like to thank and acknowledge the many campus stakeholders that contributed content to the guide. The guide is designed to assist...
By Bobbi McCracken | | MSO Admins