Dear Colleagues,

I am pleased to announce that a new, simplified supplier registration process is now live for select supplier types. This improvement is part of Business & Financial Services' ongoing efforts to enhance processing efficiency for the campus.

Effective immediately, the new process applies to the following supplier request types:

• Reimbursement/Refund Only – For Concur travel/non-travel expense reimbursements and ePay refunds.

• Stipend – For payments to non-UCR students and non-employees participating in a UC special program designed to promote college success or a sponsored research training program. UCR student payments must be processed through Banner.

• Honorarium – For payments to non-employees and non-UCR students in recognition of a special service or distinguished achievement. Payments to employees must be processed through payroll and payments to students must be processed through Banner (student information system).

Please refer to the updated list of Supplier Request Types in the system. See Requesting DocuSign-Eligible Suppliers for guidance. It is critical that department supplier requestors select the correct type to ensure the supplier is provided the appropriate DocuSign form.
 

What’s New for Suppliers

Suppliers eligible for the streamlined process will receive a DocuSign form within 30 minutes of the initial registration email (subject line: “UCR Supplier Registration Form”).

Important: If a supplier receives a DocuSign form, they should not access the Oracle Supplier Portal, as doing so will invalidate the simplified process. If a DocuSign form is not received within 30 minutes, the supplier should follow the full registration instructions provided in the original email. This guidance is included in the automatic communication sent to prospective suppliers. 

What Remains the Same

This update impacts only the three supplier types listed above. Please note that only the supplier request types listed above are impacted—other supplier registration processes remain unchanged at this time.

Thank you for your continued support as we work to improve and streamline our procurement practices.

Sincerely,