Accounts Payable
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Charges without Benefit of and with Purchase Orders | 200-14 | |
| Disbursements: Advance Payments | See OP SharePoint | |
| Disbursements: Approvals Required | D371-16 | |
| Disbursements: Cancellation and Redrawing of Vendor Checks | D371-12 | |
| Disbursements: Accounting for and Tax Reporting of Payments Made Through the Vendor System | D371-12-1 | |
| Disbursements: Discount Terminology | D371-23 | |
| Disbursements: Encumbrance Accounting | D371-21 | |
| Disbursements: Freight | D371-28 | |
| Disbursements: Honorarium Payments | D371-35 | 200-58 |
| Disbursements: Invoice Processing in Response to Purchase Authorizations (see also UC Sales & Use Tax Manual) | D371-36 | 200-59 |
| Disbursements: Payments for Deceased Payees Made Through the Vendor System | D371-62 | |
| Disbursements: State Tax Withholding from Non-wage Payments to Nonresidents Of California | D371-77 | |
| Employee Non-Cash Awards and Other Gifts | BFB G-41 | |
| Gifts Presented to Non-Employees on Behalf of the University | BFB G-42 | |
| Memberships | BFB G-43 | |
| Petty Cash Procedures | C173-61 | 200-72 |
| Procurement Card Program | BFB-BUS-43 | 750-70 |
| Purchasing Policies and Procedures | UCR Purchasing |
Business Contracts
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Administrative Cost Recovery and Special Agreements for Central Administrative Service | 300-02 | |
| Alcohol Policy for Event | 700-60 | |
| Business Contracts Policy | 750-33 | |
| Charges without Benefit of and with Purchase Orders | 200-14 | |
| Classification of Awards/Business Agreements from Private Sources | 500-05 | |
| Extramural funds, Classification and Administrative Responsibility | 200-45 | |
| Fire Prevention and Safety | 425-28 | |
| Indemnification | Standing Order of the Regents, 100.4(dd) | |
| Miscellaneous Business Agreements | 700-85 | |
| Organization Sales and Service Fund Policy | 300-66A | |
| Physical Plant Maintenance, Repairs, Alterations, & Other Services | 450-72 | |
| Policies Operation & Services (Security for Facility & Equipment) | 850-45 | |
| Posting Regulations | 700-50 | |
| Sales & Service Activities, Establishment and Budgetary Review | 300-66 | |
| Special Events (Parking) | 700-65 | |
| Special Events and Concerts | 425-88 | |
| Special Services to Individuals and Organizations | APM-020 | |
| Travel Regulations | BFB G-28 | |
| Use of University Properties | Education Code 92440.5 PACAOS-40 |
700-85 |
Financial Controls
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Cash Handling | BFB BUS-49 | |
| Inventory | BFB BUS-54 | |
| PAN Review Guidelines | 200-61 | |
| UCRFS Ledger Review Guidelines | 200-97 |
Extramural Funds
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Allowable Costs | C&G Manual - Chapter 7-200 | |
| Cost Sharing | C&G Manual - Chapter 05 | |
| Cost Transfers | C&G Manual - Chapter 7-400 BFB A-47 |
200-50 |
| Direct Costing Policy | BFB A-47 | |
| Indirect Cost | C&G Manual - Chapter 08 | |
| Extramural Fund Classification | 200-45 | |
| PreAward | 550-80 | |
| Signature Authorization (or cancellation) | 200-80 |
General Accounting, Plant, & Equipment
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Auxiliary | BFB A-59 | |
| BEA, NCT, Recharge Use | 200-03 | |
| Cash-Check | BFB-BUS-49 | 200-06 |
| Collections Sundry Debtor Bills and Student Loans | 200-16 | |
| Credit/Debit Card Payments - Acceptance of | 200-17 | |
| Direct Sales by Department to Students or Other Individuals | 200-32 | |
| Disposal of Excess Property | BUS-38 | 750-99 |
| Fabricated Equipment | 750-18 | |
| Funds - Transfer of Funds (Requests for) | 200-54 | |
| Management of Government Contract and Grant Equipment | BUS-29 | 750-24 |
| Management of University Equipment | BUS-29 | 750-12 |
| PAN Review Guidelines | 200-61 | |
| Petty Cash | BFB-BUS-49 | 200-72 |
| Short Term Investment Pool | BFB A-60 | 200-78 |
| Cost Transfers | 200-50 | |
| UCRFS Ledger Review Guidelines | 200-97 | |
| Sales & Service | BFB A-56 | |
| Transfer of University-Owned Property | BUS-38 |
Payroll Coordination
Gross Pay |
UCOP |
UCR |
|---|---|---|
| Attendance, Time Reporting, and Leave Accrual Records | P-196-13 | 200-01 |
| Payroll: Official pay Dates | P-196-16.5 | Payroll Calendar |
| Damage Payments for Services Performed Before Loyalty Oath Is Signed | P-196-21 | |
| Range Adjustments | P-196-62 |
Taxes |
UCOP |
UCR |
|---|---|---|
| Accounting for and Tax Reporting of Mandatory Deductions and Insurance Benefit Contributions |
P-196-11 | |
| Federal Taxation of Citizens | P-196-28 | |
| Settlement Payments | P-196-76 | |
| State Tax Withholding from Employees | P-196-77 | |
| Federal Taxation of Aliens | T-182-27 | 200-62 |
| Income Tax Information in the Accounting Manual | T-182-37 | |
| OASDI and Medicare Contributions | P-196-30 | |
| UCRS Accounting Procedures | P-196-78 | |
| Taxation of Scholarship and Fellowship grants and Educational Assistance | T-182-77 | |
| Tax Withholding for States Outside of California | T-182-78 |
Other Deductions and Benefits |
UCOP |
UCR |
|---|---|---|
| Contribution Deductions for Fund-Raising Organizations | P-196-16 | |
| Deduction-Cost Reimbursement | P-196-23 | |
| Group Automobile Insurance | P-196-35 | |
| Health Sciences Compensation Plans | P-196-37 | |
| Miscellaneous Payroll Deductions for Employee Organizations, Faculty Clubs, and Credit Unions |
P-196-53 | |
| Unemployment Insurance | P-196-77.5 | 600-75 |
| Workers' Compensation Insurance | P-196-86 | 600-85 |
Other |
UCOP |
UCR |
|---|---|---|
| Internal Control Standards: Departmental Payrolls | BFB IA-101 | |
| Employee Death Payments | P-196-25 | 650-18 |
| Intercampus Transfers and Appointments | P-196-38 | |
| Salary Attachments and Assignments | P-196-70 | |
| Senior Management Group Automobile Allowance | Regents 7709 | |
| Senior Management Group Relocation Allowance | Regents 7711 | |
| Education Abroad Program: Intercampus Transactions | E-227-35 | |
| Employee Non-Cash Awards | BFB G-41 | |
| Records Retention Schedule | Retention Schedule |
Other Local Policies |
UCOP |
UCR |
|---|---|---|
| Cost Transfers | 200-50 | |
| Payroll Check Distribution | 200-66 | |
| Volunteer Staff Appointments (Without Salary) | 650-85 | |
| Subpoenas | 800-80 | |
| Employment Eligibility (Form I-9) | 650-28 |
Procurement Services
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Affirmative Action in Business Contracting | 750-78 | |
| Authority to Purchase | 750-63 | |
| Bids/Competition | 750-69 | |
| Blanket Orders | 750-03 | |
| Conflicts of Interest | 750-63 | |
| Consultants | BFB-BUS-43 | 750-27 |
| Emergency Orders | 750-60 | |
| Expediting | 750-60 | |
| Export Control | Export Control Policy | Export Compliance Program Plan (ECP) |
| Gifts and Gratuities | 750-21 | |
| Loans of Equipment from Vendors | 750-60 | |
| LVPA (Low Value Purchase Authorization) | 750-39 | |
| Methods of Procurement | 750-63 | |
| Negotiation | 750-69 | |
| Planned Purchasing Program | 750-54 | |
| Prepaid Purchases | 750-60 | |
| Purchasing Doesn't Buy... | 750-63 | |
| Reasonable Price | 750-69 | |
| Requisitions | 750-60 | |
| Small Business Program | 750-78 | |
| Sole Source Purchases | 750-60 | |
| Sub-Contracting Plans | 750-78 | |
| Sub-Purchase Order | 750-03 | |
| Typing Done Off-Campus | 750-60 | |
| Unauthorized Purchases | 750-63 |
Travel & Entertainment
Policies & Procedures |
UCOP |
UCR |
|---|---|---|
| Travel | BFB G-28 | 900-20 |
| Entertainment | BFB Bus-79 | 200-44 |
| Moving, Removal and Relocation | BFB G-13 SMG Moving - Regents Policy 7710 SMG Relocation - Regents Policy 7711 |
650-31 - Academics 650-32 - Staff |
| T&E Corporate Charge Card | 900-05 | |
| Travel Advances & Direct Charges | 900-40 | |
| Use of Privately Owned Autos | 900-45 | |
| Vehicle Accident & Damage Reporting | 900-55 | |
| Vehicle Rental & Hotel/Motel | 900-80 | |
| Transient Occupancy Taxes (rescinded) | T-182-75 |