Guidelines for Reimbursable Expenses for Remote Work during the Shelter-In-Place

Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursabke Expensees for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, ePay Transactors Users List

COVID-19-INTERIM GUIDANCE: DELIVERY LOCATION OF UNIVERSITY GOODS

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, eBuy Transactors User List, ePay Transactors Users List, MSO Admins

ProCard Expanded Functionality

From: Bobbi A McCracken <bobbi.mccracken@ucr.edu> Sent: Friday, January 4, 2019 5:48 PM To: msoadm@scotmail.ucr.edu Cc: Ellery L Triche <ellery.triche@ucr.edu>; Gigi Tisdom <edvige.tisdom@ucr.edu>; Aver R Smith <aver.smith@ucr.edu>; procard@ucr.edu; TravelFeedback@ucr.edu Subject: ProCard Expanded Functionality Dear Colleagues, In order to provide departments with increased flexibility to meet operational procurement and travel needs, Procurement Services and the Accounting Office...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, ePay Transactors Users List, eBuy Transactors User List, UCRFS Users List

Revised Moving Policy G-13 and Employee Noncash Award and Gift Policy G-41

The UC Policy Office has issued revisions to the Moving Policy (BFB G-13) and Employee Noncash Awards (BFB G-41). Please see the attached memo from Office of the President including the revised policies. The revised policies are also available via the following links: Moving: https://policy.ucop.edu/doc/3420347/BFB-G-13 Employee Noncash Award: https://policy.ucop.edu/doc/3420353/BFB-G-41 Please direct questions to epayfeedback@ucr.edu. Attachments...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, ePay Transactors Users List

Employee Vendor Records

As you may be aware, vendor records are automatically created and updated for UCR employees to help facilitate travel and other reimbursements. With the transition to UCPath, the process to created and update employee vendor records was temporarily halted so modifications to the program could be made. Testing of the new code is in progress...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, ePay Transactors Users List

Travel/ePay User's Group Meeting

The next Travel / ePay User's Group meeting is scheduled for Tuesday, July 18th from 8:30 to 10:00am in the Alumni Visitors Center Dining Room. Following are topic areas for this month's discussion: ePay Categories ePay PO Backup and Smart & Final Traveler Insurance Higher Cost Fees Pre-Paid Items AB 1887 Prohibited States Vendor Addresses...
By Ellery Triche (Director of Procurement Services, Business Contracts, Accounts Payable & Travel) | | Travel Coordinators User List, ePay Transactors Users List

ePay Enhancements Deployed

Computing & Communication and Business & Financial Services are pleased to announce the following ePay enhancements were deployed today, March 27th. To ensure consistency with campus guidelines, attachments are no longer be required for ePay requests involving meals when the total ePay request is less than $75. ePay Transactors have the ability to “recall” ePay...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Enterprise Solutions, Computing & Communications) | | MSO Admins, ePay Transactors Users List

Travel/ePay User Group Meeting 1/11 at 9:00 a.m.

There will be a Travel and ePay Users Group meeting on January 11th (Wednesday) from 9:00 a.m.- 10:30 a.m. in Highlander Union Building (HUB) in Room 302 South. The proposed agenda topics include: Staffing Update New State Law Restricting Use of State Funds for Travel International Travel Support Site: http://ucgo.org Foreign Per Diem Service Now...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, ePay Transactors Users List, UCRFS Users List

eBuy/Accounts Payable User Group Meeting 10/3 at 3:00 pm

An eBuy/Accounts Payable Users Group meeting will be held on October 3rd (Monday) from 3:00 p.m.- 4:30 p.m. in Alumni Redmond Dining Room. The proposed agenda topics include: Staffing Update (Bobbi McCracken) Service Level Agreement (Bobbi McCracken) Procurement to Payment Best Practices (Bobbi McCracken) Vendor Invoices (Aver Smith) Fair Wage/Fair Work (Gae Purvis) Prevailing Wage...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | eBuy Transactors User List, ePay Transactors Users List

Travel/ePay Users Group Meeting 8/25 at 9:00am

There will be a Travel and ePay Users Group meeting on August 25th (Thursday) from 9:00 a.m.- 10:30 a.m. in Highlander Union building in Room 302 South. The proposed agenda topics include: New Travel Feedback Tool (David Gracey, Amber Jones) Processing requests for registration, memberships, subscriptions (Vicki Gonzalez) Processing ePay PO Backup requests (Vicki Gonzalez)...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, ePay Transactors Users List

Travel and Business Meeting & Entertainment Standardized Documentation

In support of UCR’s ongoing Operational Excellence and Lean Thinking initiatives, a campus-wide standard approach to documenting lower value items related to travel, business meetings and entertainment is required to promote administrative efficiencies and consistency across departments. With the support of the Provost/EVC D’Anieri, Vice Chancellor Coley, Vice Chancellor Anguiano and after consulting with organizational...
By Bobbi McCracken (Associate Vice Chancellor for Financial Services and Controller) | | MSO Admins, Travel Coordinators User List, ePay Transactors Users List