Dear Colleagues, Please join us for the first Impact23 User Group meeting, consolidating the former C&G, eBuy/AP, and UCRFS user group meetings. This user group will serve as a space for sharing detailed decisions regarding the future state financial system. This month’s topics include: Financial Reporting Concur Departmental Reports Now Available in iReport Oracle Reporting...
Dear Colleagues, Office of the President recently announced changes to meal rates for Business Travel covered under UC Business & Finance Bulletin G-28 and for Business Meetings/Entertainment covered under UC Business & Finance Bulletin BUS-79 as outlined in the attached document. These rates are retroactively effective to 7/1/2022. The Business Meetings/Entertainment rates supersede the increased...
Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Tuesday, May 3rd from 10:00 - 11:00 a.m. (note this change in date from the information previously posted on our website). In addition to current state iTravel/ePay updates, the Travel team is using this series to provide users with updates on the Phase...
Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Thursday, March 31st from 10:00 - 11:00 a.m. In addition to current state iTravel/ePay updates, the Accounts Payable and Impact23 teams will provide updates on Concur-Phase 1 implementation for travel-related business activities. Concur will be deployed in early June 2022 and replace the...
Dear Colleagues, Office of the President announced incremental changes to meal rates associated with Business Meetings and Entertainment covered under UC Business & Finance Bulletin BUS-79 (see attached). The revised business meetings and entertainment meal maximum per person amounts are applicable for expenses incurred on or after the effective dates noted below: Meal Type Maximum...
Dear Colleagues, Please see the attached revised UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work
Dear Colleagues, Please see the attached UC Guidelines for the Reimbursement of Meals Provided for Remote Meetings. These guidelines, as written, will be utilized by UCR. Please direct questions to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Guidelines for Reimbursement of Meals Provided for Remote Meeting
Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursable Expenses for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/
Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...
From: Bobbi A McCracken <bobbi.mccracken@ucr.edu> Sent: Friday, January 4, 2019 5:48 PM To: msoadm@scotmail.ucr.edu Cc: Ellery L Triche <ellery.triche@ucr.edu>; Gigi Tisdom <edvige.tisdom@ucr.edu>; Aver R Smith <aver.smith@ucr.edu>; procard@ucr.edu; TravelFeedback@ucr.edu Subject: ProCard Expanded Functionality Dear Colleagues, In order to provide departments with increased flexibility to meet operational procurement and travel needs, Procurement Services and the Accounting Office...
The UC Policy Office has issued revisions to the Moving Policy (BFB G-13) and Employee Noncash Awards (BFB G-41). Please see the attached memo from Office of the President including the revised policies. The revised policies are also available via the following links: Moving: https://policy.ucop.edu/doc/3420347/BFB-G-13 Employee Noncash Award: https://policy.ucop.edu/doc/3420353/BFB-G-41 Please direct questions to epayfeedback@ucr.edu. Attachments...
As you may be aware, vendor records are automatically created and updated for UCR employees to help facilitate travel and other reimbursements. With the transition to UCPath, the process to created and update employee vendor records was temporarily halted so modifications to the program could be made. Testing of the new code is in progress...
The next Travel / ePay User's Group meeting is scheduled for Tuesday, July 18th from 8:30 to 10:00am in the Alumni Visitors Center Dining Room. Following are topic areas for this month's discussion: ePay Categories ePay PO Backup and Smart & Final Traveler Insurance Higher Cost Fees Pre-Paid Items AB 1887 Prohibited States Vendor Addresses...
Computing & Communication and Business & Financial Services are pleased to announce the following ePay enhancements were deployed today, March 27th. To ensure consistency with campus guidelines, attachments are no longer be required for ePay requests involving meals when the total ePay request is less than $75. ePay Transactors have the ability to “recall” ePay...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Enterprise Solutions, Computing & Communications) | | MSO Admins, ePay Transactors Users List
There will be a Travel and ePay Users Group meeting on January 11th (Wednesday) from 9:00 a.m.- 10:30 a.m. in Highlander Union Building (HUB) in Room 302 South. The proposed agenda topics include: Staffing Update New State Law Restricting Use of State Funds for Travel International Travel Support Site: http://ucgo.org Foreign Per Diem Service Now...
An eBuy/Accounts Payable Users Group meeting will be held on October 3rd (Monday) from 3:00 p.m.- 4:30 p.m. in Alumni Redmond Dining Room. The proposed agenda topics include: Staffing Update (Bobbi McCracken) Service Level Agreement (Bobbi McCracken) Procurement to Payment Best Practices (Bobbi McCracken) Vendor Invoices (Aver Smith) Fair Wage/Fair Work (Gae Purvis) Prevailing Wage...
There will be a Travel and ePay Users Group meeting on August 25th (Thursday) from 9:00 a.m.- 10:30 a.m. in Highlander Union building in Room 302 South. The proposed agenda topics include: New Travel Feedback Tool (David Gracey, Amber Jones) Processing requests for registration, memberships, subscriptions (Vicki Gonzalez) Processing ePay PO Backup requests (Vicki Gonzalez)...
In support of UCR’s ongoing Operational Excellence and Lean Thinking initiatives, a campus-wide standard approach to documenting lower value items related to travel, business meetings and entertainment is required to promote administrative efficiencies and consistency across departments. With the support of the Provost/EVC D’Anieri, Vice Chancellor Coley, Vice Chancellor Anguiano and after consulting with organizational...
