BFB-A-47 Direct Costing Procedures Revised

Dear Colleagues, Business and Finance Bulletin A-47 Direct Costing Procedures has been revised. Attached is the issuance letter from Senior Vice President and Chief Compliance and Audit Officer Alexander Bustamante along with a copy of the procedures. Please review and incorporate these changes into your departmental processes ensuring information is appropriately disseminated to your teams...
By Bobbi McCracken | | MSO Admins, UCRFS Feedback List

Four more states added to AB 1887 prohibition

Dear colleagues, The following four states have been added to the AB1887 restrictions on travel using state funding sources along with their effective dates: July 1, 2022: Utah July 1, 2022: Indiana August 1, 2022: Louisiana September 28, 2022: Arizona The states will be added to iTravel and Concur, in anticipation of our campus-wide deployment...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Mid-Year Increase Effective July 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing a mid-year increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after July 1, 2022. Please ensure your unit’s travelers are aware of these changes...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Travel/ePay User Group Meeting 5/3/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Tuesday, May 3rd from 10:00 - 11:00 a.m. (note this change in date from the information previously posted on our website). In addition to current state iTravel/ePay updates, the Travel team is using this series to provide users with updates on the Phase...
By Bobbi McCracken | | Travel Coordinators User List, ePay Transactors Users List, MSO Admins

Travel/ePay User Group Meeting 3/31/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Thursday, March 31st from 10:00 - 11:00 a.m. In addition to current state iTravel/ePay updates, the Accounts Payable and Impact23 teams will provide updates on Concur-Phase 1 implementation for travel-related business activities. Concur will be deployed in early June 2022 and replace the...
By Bobbi McCracken | | ePay Transactors Users List, Travel Coordinators User List, MSO Admins

Mileage Reimbursement Rate Increase effective Jan 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing an increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2022. Please ensure your unit’s travelers are aware of these changes. Questions...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Business Meeting and Entertainment Meal Rates

Dear Colleagues, Office of the President announced incremental changes to meal rates associated with Business Meetings and Entertainment covered under UC Business & Finance Bulletin BUS-79 (see attached). The revised business meetings and entertainment meal maximum per person amounts are applicable for expenses incurred on or after the effective dates noted below: Meal Type Maximum...
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Ohio added to AB 1887 prohibited states

Dear colleagues, Ohio has been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887); this restriction is effective 9/30/2021. The Accounting Office is working with ITS to get this states added to iTravel. In the meantime, please be sure to carefully review the FAU used to fund travel to these states; state...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work

Dear Colleagues, Please see the attached revised UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: Revised UC Guidance to Campuses on Expense Reimbursement for Remote Work
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Main Cashiers Office (MCO) Hours and Deposit Information

Business Hours The Main Cashier’s Office (MCO) is returning to regular campus business hours on September 1, 2021. The front counter windows will be open from 9am-noon and 1pm-3pm, Monday through Friday, and reachable by phone/email from 7am-4pm. MCO is closed for lunch daily from noon-1pm. CHECK PAYMENTS (Cash is only accepted at Cashier windows)...
By Asirra Suguitan | | MSO Admins

UCR NDAA 889 Notification

Dear Colleagues, Please share the attached UCR NDAA 889 Notification broadly within your department/organization. Apologies if you receive duplicates of this message via other campus list-servs. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UCR NDAA 889 Notification -July 2021
By Bobbi McCracken | | MSO Admins, Purchasing, eBuy Transactors User List

Additional states added to AB 1887 prohibited states

Dear Colleagues, The following five states have been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get these states added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to these states. Please ensure this...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

UC Guidelines for Reimbursement of Meals Provided for Remote Meeting

Dear Colleagues, Please see the attached UC Guidelines for the Reimbursement of Meals Provided for Remote Meetings. These guidelines, as written, will be utilized by UCR. Please direct questions to epayfeedback@ucr.edu. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Guidelines for Reimbursement of Meals Provided for Remote Meeting
By Bobbi McCracken | | MSO Admins, ePay Transactors Users List

Tips for Reducing Salary Cost Transfers

Dear Colleagues, With fiscal year end efforts underway, key payroll processing deadlines are being shared with the goal of reducing the need for salary cost transfers for the remaining June pay periods. For the month of June, there are three payroll pay periods. To ensure each position’s salaries and benefits are charged to the correct...

eBuy Enhancements: PO Invoice Follow Up

Dear Colleagues, Business & Financial Services is excited to announce the following eBuy enhancements to improve communication and payment processing. The new functionality now allows the Accounting Office-Accounts Payable unit to directly communicate with eBuy Transactors and Departmental SAAs by leveraging the electronic invoice infrastructure in eBuy. This enhancement will allow departmental eBuy Transactors, Departmental...
By Bobbi McCracken | | MSO Admins, eBuy Transactors User List, SAA Announce Users List

New UCR Contracting Guide

Dear Colleagues, The Office of Research & Economic Development (RED) and Business & Financial Services (BFS) are pleased to announce a new resource available to the campus community called “UCR’s Contracting Guide” and would like to thank and acknowledge the many campus stakeholders that contributed content to the guide. The guide is designed to assist...
By Bobbi McCracken | | MSO Admins

UCPath Change to General Ledger Transactions for Retroactive Leave

Dear Colleagues, The Accounting Office is pleased to announce a change in UCPath methodology that should better align leave to the Full Accounting Unit (FAU) in the general ledger for monthly paid employees. Beginning with the January ledgers, retroactive leave will be processed using the FAU distributions associated with the original earnings period, inclusive of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List

Mileage Reimbursement Rate Decrease Effective Jan. 1, 2021

Dear Colleagues, Please see attached letter from UC Office of the President announcing a decrease to the 2021 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2021. Attached: Mileage Reimbursement Rate for 20201 Notification.PDF Please ensure your unit’s...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Amazon Business Launch--12/8/2020

Dear colleagues, Following up on my 11/24/2020 email, Procurement Services is excited to announce the deployment of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business is now available to all procurement card (PCard) holders as a recommended UC supplier for university-related eligible goods. The benefits of this...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, PCard List

Amazon Business Announcement

Dear colleagues, Procurement Services is excited to announce the upcoming availability of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business will be available to all procurement cardholders and is now a recommended UC supplier for university-related eligible goods. The benefits of this program include: Free 2-Day shipping...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, Purchasing