Business & Financial Services

Dear Colleagues, With fiscal year end efforts underway, key payroll processing deadlines are being shared with the goal of reducing the need for salary cost transfers for the remaining June pay periods. For the month of June, there are three payroll pay periods. To ensure each position’s salaries and benefits are charged to the correct...

Dear Colleagues, Business & Financial Services is excited to announce the following eBuy enhancements to improve communication and payment processing. The new functionality now allows the Accounting Office-Accounts Payable unit to directly communicate with eBuy Transactors and Departmental SAAs by leveraging the electronic invoice infrastructure in eBuy. This enhancement will allow departmental eBuy Transactors, Departmental...

Dear Colleagues, The Office of Research & Economic Development (RED) and Business & Financial Services (BFS) are pleased to announce a new resource available to the campus community called “UCR’s Contracting Guide” and would like to thank and acknowledge the many campus stakeholders that contributed content to the guide. The guide is designed to assist...

Dear Colleagues, The Accounting Office is pleased to announce a change in UCPath methodology that should better align leave to the Full Accounting Unit (FAU) in the general ledger for monthly paid employees. Beginning with the January ledgers, retroactive leave will be processed using the FAU distributions associated with the original earnings period, inclusive of...

Dear Colleagues, Please see attached letter from UC Office of the President announcing a decrease to the 2021 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2021. Attached: Mileage Reimbursement Rate for 20201 Notification.PDF Please ensure your unit’s...

Dear colleagues, Following up on my 11/24/2020 email, Procurement Services is excited to announce the deployment of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business is now available to all procurement card (PCard) holders as a recommended UC supplier for university-related eligible goods. The benefits of this...

Dear colleagues, Procurement Services is excited to announce the upcoming availability of Amazon Business for low value purchases. In addition to our standard UC agreement vendors, Amazon Business will be available to all procurement cardholders and is now a recommended UC supplier for university-related eligible goods. The benefits of this program include: Free 2-Day shipping...

Dear Colleagues, Good news! The Accounting Office is pleased to announce the deployment of a new application, the One-Time Payment (OTP) Tool. The OTP Tool will provide department users with an efficient mechanism to create one-time payment requests for employees. The OTP tool provides departments with more flexibility to manage additional compensations for payroll processing...

Dear Colleagues, It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger...

Dear Colleagues, Please see the attached letter from Office of the President concerning travel restrictions and reminders. Please ensure travelers in your area of responsibility are aware of this guidance. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Travel Directive Letter August 2020.pdf

Dear Colleagues, The Office of the President has awarded new agreements to provide Non-IT temporary labor services for the UC System. Some of these providers are new to UCR, while others continue on with updated agreements. The new Agreements are valid from January 1, 2020 through December 31, 2024. Here is a list of providers...

Dear Colleagues, Please see the attached message from VC Bomotti and ensure the required procedures referenced in the document are established for your unit. Attachment: Relocation University Equipment to Home July2020 V2.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/

Subject: IT Temporary Labor Service providers Rate Reduction Dear Colleagues, Due to the global impact of Covid-19 on many business operations worldwide, the Office of the President has recently negotiated a 10% rate reduction for our current IT temporary labor services for the UC System. The 10% reduction in rates became effective July 1, 2020...

Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers that...

Dear Colleagues, Recently, NSF performed a desk review of UCR’s policies and controls over contract and grant administration. An action items resulting from the review required that UCR develop written guidance on the accounting treatment of unallowable costs mistakenly charged to a sponsored award. In response, the attached new campus policy was created and will...

Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursable Expenses for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/

Dear Colleagues, Please review the following message from EH&S regarding the procurement of personal protective equipment and face coverings. Bobbi ********************************************************** Hello Campus Procurement and Purchasing groups, As campus Environmental Health and Safety (EH&S), we have received many questions about the procurement process of Personal Protective Equipment (PPE) and face coverings as the campus slowly...

Dear Colleagues, Following up on the campus announcement (below), in order to appropriately track leave taken due to the COVID-19 situation, the following new take codes have been implemented in Time and Attendance Reporting System (TARS) for both biweekly and monthly timesheets. Please ensure employees and supervisors in your area of responsibility are informed. New...

Dear Colleagues, In the past few weeks, there have been many policy changes related to available leaves for employees who cannot work due to the COVID-19: UC Paid Administrative Leave US Department of Labor (DOL) Emergency Paid Sick Leave for Employee DOL Emergency Paid Sick Leave for Family DOL Expanded Family Medical Leave (FML) UC...

Dear Colleagues, Business & Financial Services and Information Technology Solutions are pleased to announce enhancements to the Procurement Card (PCard) Cost Transfer (PCT) process. Based on user feedback, the enhancements are intended to improve the user experience and facilitate the redistribution of PCard expenditures to appropriate Full Accounting Units (FAUs) while maintain essential business rules...