Four more states added to AB 1887 prohibition

Dear colleagues, The following four states have been added to the AB1887 restrictions on travel using state funding sources along with their effective dates: July 1, 2022: Utah July 1, 2022: Indiana August 1, 2022: Louisiana September 28, 2022: Arizona The states will be added to iTravel and Concur, in anticipation of our campus-wide deployment...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Mid-Year Increase Effective July 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing a mid-year increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after July 1, 2022. Please ensure your unit’s travelers are aware of these changes...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Travel/ePay User Group Meeting 5/3/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Tuesday, May 3rd from 10:00 - 11:00 a.m. (note this change in date from the information previously posted on our website). In addition to current state iTravel/ePay updates, the Travel team is using this series to provide users with updates on the Phase...
By Bobbi McCracken | | Travel Coordinators User List, ePay Transactors Users List, MSO Admins

Travel/ePay User Group Meeting 3/31/2022

Dear Colleagues, Please plan on attending the next Travel/ePay User Group on Thursday, March 31st from 10:00 - 11:00 a.m. In addition to current state iTravel/ePay updates, the Accounts Payable and Impact23 teams will provide updates on Concur-Phase 1 implementation for travel-related business activities. Concur will be deployed in early June 2022 and replace the...
By Bobbi McCracken | | ePay Transactors Users List, Travel Coordinators User List, MSO Admins

Mileage Reimbursement Rate Increase effective Jan 1, 2022

Dear Colleagues, Please see attached letter from UC Office of the President announcing an increase to the 2022 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2022. Please ensure your unit’s travelers are aware of these changes. Questions...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Ohio added to AB 1887 prohibited states

Dear colleagues, Ohio has been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887); this restriction is effective 9/30/2021. The Accounting Office is working with ITS to get this states added to iTravel. In the meantime, please be sure to carefully review the FAU used to fund travel to these states; state...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Additional states added to AB 1887 prohibited states

Dear Colleagues, The following five states have been added to the list of restricted travel using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get these states added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to these states. Please ensure this...
By Bobbi McCracken | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Decrease Effective Jan. 1, 2021

Dear Colleagues, Please see attached letter from UC Office of the President announcing a decrease to the 2021 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2021. Attached: Mileage Reimbursement Rate for 20201 Notification.PDF Please ensure your unit’s...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

UC Personal Travel Discounts

Dear Campus Community, The process for accessing UC travel discounts for personal travel has changed. The “Find It” tool will no longer be supported after 11/30/2020. Office of the President is working on a replacement personal travel portal for future deployment. In the meantime, there are two options available to assist active UCR employees with...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | UCRFS Users List, Travel Coordinators User List, UCRFS Feedback List

UC Travel Directive and Reminders

Dear Colleagues, Please see the attached letter from Office of the President concerning travel restrictions and reminders. Please ensure travelers in your area of responsibility are aware of this guidance. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Travel Directive Letter August 2020.pdf
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Alert: Idaho added to list of AB 1887 prohibited states

Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers that...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

BFS Operations during Campus Closure

Dear Colleagues: With the campus closure and remote work being conducted by most campus units, modifications to certain processes are necessary to best support the campus during these unprecedented times. Although Business and Financial Services (BFS*) remains operational with the majority of our employees working remotely, the following guidance is provided based on inquiries from...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, Travel Coordinators User List, UCRFS Users List

COVID-19-INTERIM GUIDANCE: DELIVERY LOCATION OF UNIVERSITY GOODS

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, eBuy Transactors User List, ePay Transactors Users List, MSO Admins

COVID-19 Travel Reimbursements and Advisories

Dear Colleagues, Due to COVID-19 travel restrictions, the following information and guidance is provided regarding reimbursements and travel planning. Reimbursements for Cancelled Travel If business travel has been cancelled as a result of the COVID-19, the traveler should seek to cancel all travel reservations. If the traveler is unable to obtain a full refund of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, Staff

Coronavirus and Airline Cancellations/Waivers

UC Systemwide Travel Program. Coronavirus and Airline Cancellations/Waivers The situation surrounding the coronavirus and travel is continuously changing. Airlines remain fluid in their policy regarding waivers or refunds for booked tickets, making upcoming travel complicated. The Central Travel Office and Risk Services will host a one-hour Q&A to share options available to UC travelers, especially...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, MSO Admins

UC Limitation of Non-Essential Travel to China

Please see the attached message from President Napolitano regarding UC issuing an limitation on non-essential travel to China. Additional information will be distributed about the campus approval process. In addition, there is news that at least three major U.S. Airlines are temporarily suspending flights to and from China: https://www.nytimes.com/2020/01/31/business/china-flights-suspended.html Please ensure your unit’s travelers are...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

UC Personal Travel Discounts-Department Considerations

An email is being sent to all faculty and staff announcing that UCR employees can now access the UC discounts for personal travel by using the Short’s “Find It” tool. • The Find It Tool requires the download of a browser add-on. • Google Chrome is the recommended browser to use with the Find It...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Decrease Effective Jan. 1, 2020

Please see attached letter from UC Office of the President announcing a decrease to the 2020 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2020. Please ensure your unit’s travelers are aware of these changes. Questions should be...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Alert: Iowa added to list of AB 1887 prohibited states

Iowa has been added to the list of prohibited states for travel using state funds. The Accounting Office will be working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Iowa. Attached is a list of Frequently Asked Questions...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Moving and Relocation Policy & Procedure Update

UCR’s local policies and procedures 650-31 Moving and Relocation Expense Reimbursements for Academic Employees and 650-32 Moving and Relocation Expense Reimbursements for Staff Employees have been revised. The purpose of the revisions is to: 1) address taxation changes related to moving and relocation costs and 2) provide a mechanism to minimize the impact of these...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, MSO Admins