UC Travel Directive and Reminders

Dear Colleagues, Please see the attached letter from Office of the President concerning travel restrictions and reminders. Please ensure travelers in your area of responsibility are aware of this guidance. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Travel Directive Letter August 2020.pdf
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Alert: Idaho added to list of AB 1887 prohibited states

Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources (https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers that...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

BFS Operations during Campus Closure

Dear Colleagues: With the campus closure and remote work being conducted by most campus units, modifications to certain processes are necessary to best support the campus during these unprecedented times. Although Business and Financial Services (BFS*) remains operational with the majority of our employees working remotely, the following guidance is provided based on inquiries from...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, eBuy Transactors User List, Travel Coordinators User List, UCRFS Users List

COVID-19-INTERIM GUIDANCE: DELIVERY LOCATION OF UNIVERSITY GOODS

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, eBuy Transactors User List, ePay Transactors Users List, MSO Admins

COVID-19 Travel Reimbursements and Advisories

Dear Colleagues, Due to COVID-19 travel restrictions, the following information and guidance is provided regarding reimbursements and travel planning. Reimbursements for Cancelled Travel If business travel has been cancelled as a result of the COVID-19, the traveler should seek to cancel all travel reservations. If the traveler is unable to obtain a full refund of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, Staff

Coronavirus and Airline Cancellations/Waivers

UC Systemwide Travel Program. Coronavirus and Airline Cancellations/Waivers The situation surrounding the coronavirus and travel is continuously changing. Airlines remain fluid in their policy regarding waivers or refunds for booked tickets, making upcoming travel complicated. The Central Travel Office and Risk Services will host a one-hour Q&A to share options available to UC travelers, especially...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, MSO Admins

UC Limitation of Non-Essential Travel to China

Please see the attached message from President Napolitano regarding UC issuing an limitation on non-essential travel to China. Additional information will be distributed about the campus approval process. In addition, there is news that at least three major U.S. Airlines are temporarily suspending flights to and from China: https://www.nytimes.com/2020/01/31/business/china-flights-suspended.html Please ensure your unit’s travelers are...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

UC Personal Travel Discounts-Department Considerations

An email is being sent to all faculty and staff announcing that UCR employees can now access the UC discounts for personal travel by using the Short’s “Find It” tool. • The Find It Tool requires the download of a browser add-on. • Google Chrome is the recommended browser to use with the Find It...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Mileage Reimbursement Rate Decrease Effective Jan. 1, 2020

Please see attached letter from UC Office of the President announcing a decrease to the 2020 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2020. Please ensure your unit’s travelers are aware of these changes. Questions should be...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Alert: Iowa added to list of AB 1887 prohibited states

Iowa has been added to the list of prohibited states for travel using state funds. The Accounting Office will be working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Iowa. Attached is a list of Frequently Asked Questions...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Moving and Relocation Policy & Procedure Update

UCR’s local policies and procedures 650-31 Moving and Relocation Expense Reimbursements for Academic Employees and 650-32 Moving and Relocation Expense Reimbursements for Staff Employees have been revised. The purpose of the revisions is to: 1) address taxation changes related to moving and relocation costs and 2) provide a mechanism to minimize the impact of these...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, MSO Admins

South Carolina Added to List of Prohibited States Using State Fund Sources

Effective April 15, 2019, the California Attorney General added South Carolina to the list of prohibited states. The following states are currently subject to California’s ban on state-funded and state-sponsored travel: Alabama Kansas Kentucky Mississippi North Carolina Oklahoma South Carolina South Dakota Tennessee Texas Please ensure travelers in your department are aware of these restrictions...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, MSO Admins

ProCard Expanded Functionality

From: Bobbi A McCracken <bobbi.mccracken@ucr.edu> Sent: Friday, January 4, 2019 5:48 PM To: msoadm@scotmail.ucr.edu Cc: Ellery L Triche <ellery.triche@ucr.edu>; Gigi Tisdom <edvige.tisdom@ucr.edu>; Aver R Smith <aver.smith@ucr.edu>; procard@ucr.edu; TravelFeedback@ucr.edu Subject: ProCard Expanded Functionality Dear Colleagues, In order to provide departments with increased flexibility to meet operational procurement and travel needs, Procurement Services and the Accounting Office...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, ePay Transactors Users List, eBuy Transactors User List, UCRFS Users List

Travel Coordinator Guidance: Ancillary Travel Expenses

Dear Travel Coordinators, The attached new local policy approved by the Chancellor to streamline the reimbursement of ancillary charges is effective immediately. Please review the policy and coordinate with your financial manager to ensure department procedures are in place to obtain required documentation and approvals as outlined in the local policy. Expenditures should be the...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

June 2018 Update - Additional State Added to Law Prohibiting State Funding of Travel to Certain States

On June 1, 2018, Oklahoma was added to the list of prohibited states for state-funded and state-sponsored travel (California AB 1887) by the California Attorney General (CAG). As you may recall, certain states (Alabama, Kansas, Kentucky, Mississippi, North Carolina, South Dakota, Tennessee, Texas, and now Oklahoma) have laws that discriminate against LGBTQ people. For more...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List

Travel Coordinator Training

The Accounting Office is pleased to announce training for new travel coordinators on April 11, 2018 from 8:30 am to 3:00 pm at the UC Intellicenter. The training will cover UC Business & Finance Bulletin G-28 Travel Policy, UCR Policy & Procedure 900-20, the UC Connexxus booking tool, and iTravel (web-based travel reimbursement system). Participants...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Travel Coordinators Training

The Accounting Office is pleased to announce training for new travel coordinators on January 24, 2018 from 8:30 am to 3:00 pm at the UC Intellicenter. The training will cover UC Business & Finance Bulletin G-28 Travel Policy, UCR Policy & Procedure 900-20, the UC Connexxus booking tool, and iTravel (web-based travel reimbursement system). Participants...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Virgin America/Alaska Merger - Profile Issues

Please review the following message from the UC Travel Center and pass on the information to your travelers as appropriate. Thanks. --------------- UC Central Travel Management --------------- As discussed during the Travel Council call, below you'll find detailed information regarding the Virgin America/Alaska Airlines frequent traveler rewards program and the error message users are receiving...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List

Employee Vendor Records

As you may be aware, vendor records are automatically created and updated for UCR employees to help facilitate travel and other reimbursements. With the transition to UCPath, the process to created and update employee vendor records was temporarily halted so modifications to the program could be made. Testing of the new code is in progress...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | Travel Coordinators User List, ePay Transactors Users List

UC Travel Policy and Mileage Reimbursement Rate Changes (2018)

Please see attached letters from UC Office of the President announcing: Changes to the UC Travel Policy, Business & Finance Bulletin G-28. The two most notable changes are: Lodging: A new maximum of $275 on nightly room rates has been established for travel assignments of less than 30 days within the continental United States (CONUS)...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, Travel Coordinators User List