The financial systems listed below support key business functions across UC Riverside. Business & Financial Services (BFS) helps manage access, data integrity, and user support for many of these tools—particularly those related to purchasing, payroll, accounting, and financial reporting. System access is managed by departments through the Enterprise Access Control System (EACS) in R’Space. Department System Access Administrators (SAAs) are responsible for assigning roles and ensuring that required training is completed before access is granted.
Important Notes:
- Learn to find your department’s SAA or view employee role assignments here.
- Department System Access Administrators (SAAs) must:
- Complete both Enterprise Accountability Online and SAA Training for Financial Systems via the UC Learning Center.
- Assign access through EACS in R’Space only after confirming staff have completed the required role-specific finance training finance training.
- Financial applications should be accessed via R’Space.
- If a system is not listed below, it is not managed by BFS—except for Banner and CCRS, which are supported by Student Business Services within BFS.
- Archived guidance for legacy systems such as eBuy and UCRFStotals is available here.
Active Financial Systems
Some guidance below is being updated to reflect changes from the Impact23 project.
|
System Name |
Purpose |
Roles & Details |
|---|---|---|
| Asset Management System (AMS) | Used to track, manage, and report on capital assets and equipment across the university, ensuring compliance with inventory and financial reporting requirements. Direct inquiries to amsfeedback@ucr.edu. | Link |
| Concur Travel and Expense | Used to process travel bookings, card requests, travel reimbursements, non-travel reimbursements, T&E and PCard expense reconciliations. | Link |
| Enterprise Access Control System (EACS) | A centralized system that allows System Access Administrators (SAAs) to manage user access to a wide range of campus applications based on roles and accountability structures. It ensures access control across systems like finance, purchasing, academic personnel, and more. Direct SAA requests and inquiries to saaupdate@ucr.edu. | Link |
| ePay - Online Payment System | UCR’s online payment system used for processing reimbursements, direct payments, and other non-PO payments efficiently and securely. | Link |
| Guest Traveler Routing | Enables departments to assign a guest travelers (non-employees) to an accountability structure for travel pre-trip requests and expense reports in Concur. | Link |
| iReport |
A web tool that converts reports into a digital/electronic format for ease of distribution, access, and storage. Access to most reports is granted by Department SAAs, while some reports with sensitive information require special authorization. See a complete list of reports available in iReport. |
|
| Ledger Reconciliation & Storage System (LRSS) | Enables departments to electronically reconcile and certify financial ledgers, with secure document storage to support audit and compliance requirements. Dual certification ensures both reconciliation (by the Reconciler) and review (by the Certifier) are properly completed. Direct inquiries to lrssfeedback@ucr.edu. | |
| Looker - Finance | UCR Looker-Finance is a data visualization and reporting tool that provides campus users with access to financial data from Oracle Budget and Oracle Financials. It offers interactive dashboards and customizable reports to support financial analysis, reconciliation, and informed decision-making across departments. | Link |
| Non-Payroll Cost Transfer | Used to transfer eligible non-payroll expenses, this process ensures compliance with business rules and audit requirements. It validates chart string values, supports required documentation, and routes entries for appropriate journal feed processing. | Link |
| One Time Payment Tool (OTP) | Allows users to process one-time payment(s) to be applied to employee(s) paychecks. The tool allows current and future pay period submission, and past earnings dates on the current pay period, and allows for COA override with COA combination validation. | |
| Oracle COA Golden Tree Viewer | Allows users to search and view UCR Chart of Accounts (COA) hierarchies and is commonly used to navigate chartfield segment structures. | Link |
| Oracle Financials | Enterprise financial system used for managing core financial processes, including purchasing, accounts payable, project budgeting, general ledger, and financial reporting. | Link |
| Payroll Certifications | The process and tool by which departments review and confirm the accuracy of payroll (salary) charges on sponsored projects, ensuring compliance with federal and institutional requirements. | Link |
| Position Funding Change Request | Used to manage position funding while ensuring compliance with university requirements. Built-in COA validation and project date checks help reduce entry errors. | |
| Salary Cost Transfer Tool | Allows departments to request and track salary expense corrections in Oracle Financials. It ensures salary charges are accurately aligned with funding sources by providing a structured workflow for submitting, reviewing, and approving salary cost transfers. | |
| Time & Attendance Reporting Systems (TARS) | The time reporting tool used by UCR employees to record hours worked and/or leave taken and submit entries to their supervisor for approval by the published deadlines. Direct inquiries to timesheetfeedback@ucr.edu. | |
| Training - Oracle Financials | This training environment allows new hires and unit staff to practice and build confidence in using Oracle Financials. To support hands-on training, users must be assigned roles in EACS to access the Training – Oracle Financials environment, in addition to their roles in the production system. | |
| UCR Supplier/Payee Portal | To initiate business or issue payments to a company or individual, departments must invite the supplier to register in the UCR Supplier/Payee Portal. Users with the UCR Supplier Requestor JR role in EACS can access the registration form in Oracle Financials by navigating to Procure to Pay > Suppliers > Task Bar > Register Supplier. | Link |
| VCUA Gift Acceptance System | Used to review, route, and approve gifts to the university in coordination with University Advancement, ensuring proper documentation and compliance with gift policies. | |
| Web Recharge | Supports standardized, transparent service requests and internal billing across campus. Enables departments to submit and track requests, allows service providers to define rates, and ensures accurate billing through integration with financial systems and strong accounting controls. | Link |