Business & Financial Services

Dear colleagues, The Impact23 team is pleased to announce the deployment of the Non-Payroll Cost Transfer application. The Non-Payroll Cost Transfer is the new method to move non-payroll costs. The application will ensure the transfers: Conform to pre-established business rules Provide an audit trail of transferred costs Contain supporting documentation such as approvals, comments, and...

Dear Colleagues, The Accounting Office and Impact23 team are pleased to announce important information related to salary corrections/cost transfers. Salary and benefit costs are the university’s largest expenditure, and accurately reporting these expenditures is essential to performing our financial management responsibilities. With the deployment of the new Chart of Accounts, Oracle and the various reporting...

Dear Colleagues, Thank you for your efforts to transition to Concur. Your feedback has been valuable as the program team worked through challenges and enhanced resources available to assist the campus. The following information requires your action and/or awareness to improve access to features, data, and the user experience: Travel Arranger Role To ensure Travel...

Dear Colleagues, Business & Financial Services is excited to announce the following eBuy enhancements to improve communication and payment processing. The new functionality now allows the Accounting Office-Accounts Payable unit to directly communicate with eBuy Transactors and Departmental SAAs by leveraging the electronic invoice infrastructure in eBuy. This enhancement will allow departmental eBuy Transactors, Departmental...

Dear Colleagues, Good news! The Accounting Office is pleased to announce the deployment of a new application, the One-Time Payment (OTP) Tool. The OTP Tool will provide department users with an efficient mechanism to create one-time payment requests for employees. The OTP tool provides departments with more flexibility to manage additional compensations for payroll processing...

In order to provide departments with increased flexibility to meet operational procurement needs, Business & Financial Services is pleased to announce the campus Low Value Purchasing Authorization (LVPA) threshold level increased from $2,500.00 to $5,000.00 for non-capital equipment items effective August 2018. These new thresholds are available for eBuy transactors and Procurement Cardholders. For eBuy...

Good news! The Accounting Office and Information Technology Solutions is pleased to announce the deployment of the new ServiceLink Salary Cost Transfer (SCT) Request tool. As demonstrated on 5/30/18, the SCT Request Tool will provide department users with an efficient mechanism to request salary cost transfers, minimize key entry errors to avoid the need for...

Good news! As demonstrated at the 3/14/18 UCRFS User Group meeting, the new ServiceLink FAU Change Request tool is now available. The implementation of UCPath introduced a new way of managing the Full Accounting Units (FAU) associated with salary/benefit expense distributions. Salary FAU changes will be initiated through the FAU Change Request tool, which provides...

An update to the schedule listed below can be found here: http://accounting.ucr.edu/news/20180425-piwrs-prc-rev-dist-sch.html With the transition to the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate...

With the transition of the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary and are ready to be deployed in the next few days. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate PI-specific...

With the implementation of UCPath, there are many new roles available in EACS related to ServiceLink, HRDW, SuperDOPE and changes to TARS access. The attached document provides guidance on the assignment these roles to support the deployment of UCPath and our Future Operating Model (FOM). Please be review the guidance prior to assigning the various...

With the implementation of UCPath, to ensure data consistency and improve accountability, an employee's HR department is derived based on position information. During the UCPath conversion process, over 90% of employees' HR department remained the same as their PPS Home Department using the derivation process. The UCPath HR Department is equivalent to the PPS Appointment...

With the implementation of UCPath and our Campus Shared Services Model, please be aware of changes to the Time & Attendance Reporting System (TARS-V2) that impact functionality for Department SAAs and DTAAs. Beginning with the Monthly reporting period of 11/16/17-12/15/17 and the biweekly reporting period of 12/17/17-12/30/17, timesheets will no longer be available to DTAAs...

As part of campus Organizational Excellence and Lean thinking processes, Business & Financial Services and Computing & Communications are pleased to announce the deployment of a new web-based Asset Management System (AMS) to replace the aging IBM mainframe Equipment Management System (EMS). The goal of AMS is to provide equipment custodians with a user-friendly and...

In support of UCR's ongoing Operational Excellence and Lean Thinking initiatives, the Accounting Office and Computing & Communications (C&C) are pleased to announce the availability of a Contracts and Grants Accounts Receivable Report. The goals of the report are to provide transparency on billing of sponsored contract and grant agreements, provide the status of outstanding...

Business & Financial Services (BFS) and Computing & Communications is pleased to announce the formation of a new user group for SAAs. The goal of the group is to discuss the Enterprise Access Control System (EACS) best practices, considerations, new features, and user questions. The first meeting will be held on Friday, October 7th at...

As part of campus Organizational Excellence and Lean Thinking processes, Business & Financial Services and Computing & Communications are pleased to announce the following enhancements to eBuy. PO Invoice Department Approval Threshold: UC policy requires explicit approval for the payment of purchase order-related invoices above a designated threshold. After discussing with Organizational CFAOs, the group...

As announced on May 15, 2013, the Cash Collection and Register Reconciliation System (CCRRS) has been deployed. This new online tool enables the electronic input, review and approval of departmental cash collection information and supporting documentation. CCRRS is successfully being used by campus departments. Therefore, as previously announced, beginning the week of July 1, 2013...

During the past several years, the number of electronic systems supporting campus sponsored programs efforts has grown significantly. With the goal of enhancing the ease with which UCR faculty and staff access these important tools, Research and Economic Development (RED), Accounting Office, and Computing & Communications (C&C) are pleased to announce a new, streamlined method...