Urgent Update: July 2020 Ledgers and SuperDOPE Discrepancies

Dear Colleagues, It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, UCRFS Users List, PIWRS Users List, UCRFS Feedback List, LRSS Users List

PIWRS and PRC Revised Distribution Schedule

Based on feedback from users, the accelerated schedule for PIWRS reports and Payroll Certifications has been revised. The revised schedule will allow PIWRS Coordinators additional time to review the information before the reports and certifications are distributed to PIs. The updated schedule provided below identified the revised dates in red. Please note projections are not...
By Pauline Librenjack (Assistant Controller) | | PIWRS Users List

Revised Guidance: UCPath Related Salary Cost Transfers

As follow up to my February e-mail, the guidance for UCPath related salary cost transfers has been revised. This revision is necessary as the deployment of UCR's Salary Cost Transfer (SCT) Request System has been delayed until April, and payroll transactions processed in December are nearing the 120 day transfer deadline for transfer to a...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, PIWRS Users List

Deployment of Enhanced PIWRS Reporting

An update to the schedule listed below can be found here: http://accounting.ucr.edu/news/20180425-piwrs-prc-rev-dist-sch.html With the transition to the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Deputy CIO, Enterprise Solutions) | | MSO Admins, PIWRS Users List, SAA Announce Users List

Demo of Enhanced PIWRS Reporting on 3/12/18

With the transition of the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary and are ready to be deployed in the next few days. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate PI-specific...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | MSO Admins, PIWRS Users List, SAA Announce Users List

December PIWRS Reporting and Payroll Certifications Delayed

With the conversion to UCPath, there are many changes to processes and data elements that impact the PIWRS and Payroll Certification Reports. While significant progress has been made on the required system remediation efforts, the December PIWRS statements and Payroll Certifications will be delayed until late January. Notifications will be sent when these reports are...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Deputy CIO, Enterprise Solutions) | | PIWRS Users List

Payroll Certification System - Enhancement

The Accounting Office and Information Technology Solutions (ITS) are pleased to announce a modification to the Payroll Certification System. When no salaries have been charged to a federal or federal flow through fund for a particular budget year, the PI is presented with a simple message requesting confirmation. A screen shot of the message that...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Deputy CIO, Enterprise Solutions) | | PIWRS Users List

C&G Users Group Meeting on Tuesday, November 14, 2017

Below is the agenda for the C&G User's Group Meeting to be held on Tuesday, November 14, 2017, 1:15-3:15pm, in Genomics Building Auditorium 1102A. Overview of the UPay 560T Form - Charles Greer and Pauline Librenjak (15 minutes) UC Research Initiatives - Linda Casteel (15 minutes) Payroll Certification OIG Audit Update - Bobbi McCracken (5...
By Pauline Librenjack (Assistant Controller) | | PIWRS Users List

PIWRS and Payroll Certification Improvements

The Accounting Office and Information Technology Solutions (formerly Computing & Communications) are pleased to announce several improvements to the Principal Investigator Web Reporting System (PIWRS) and the annual Payroll Certification system. In response to the HHS-OIG Payroll Certification Audit, the campus committed to enhancing these reports to provide Principal Investigators with additional information to facilitate...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Deputy CIO, Enterprise Solutions) | | PIWRS Users List, MSO Admins

Contracts and Grants Accounts Receivable Report

In support of UCR's ongoing Operational Excellence and Lean Thinking initiatives, the Accounting Office and Computing & Communications (C&C) are pleased to announce the availability of a Contracts and Grants Accounts Receivable Report. The goals of the report are to provide transparency on billing of sponsored contract and grant agreements, provide the status of outstanding...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Enterprise Solutions, Computing & Communications) | | MSO Admins, PIWRS Users List, SAA Announce Users List

C&G Users Group Meeting - May 16th

A C&G Users Group meeting will be held on Tuesday, May 16th from 9:00 a.m. - 10:30 a.m. in UCR's Alumni & Visitors Center. The proposed agenda topics include: Demo for New Salary Drilldown Functionality in Certification and PIWRS - Salary Drilldown (David Gracey) Payroll Certification Cost Notes - Best Practices (Pauline Librenjak) Demo of...
By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) | | PIWRS Users List

C&G Users Group Meeting 9/12 at 10:00am

A C&G Users Group meeting will be held on September 12th (Monday) from 10:00 a.m.- 11:30 a.m. in CHASS INT North 1020. The proposed agenda topics include: Payroll Certification Audit Update (Bobbi McCracken) Tools to monitor C&G Balances (Bobbi McCracken) Payroll Cost Transfer Review Process (Pauline Librenjak) Student Payments (Pauline Librenjak) New C&G Training (Preaward...
By Bobbi McCracken (Associate Vice Chancellor for Financial Services & Controller) and Charles E. Greer, Jr. (Associate Vice Chancellor for for Research) | | PIWRS Users List, eCAFcga Users List

Enhancements to the PI Web Reporting System (PIWRS), June 2015

Computing & Communications and the Accounting Office are pleased to announce several modifications to the Principal Investigator Web Reporting System (PIWRS) that will assist with departmental financial management responsibilities. The following enhancements will be implemented on June 22, 2015. Payroll Projection details include both monthly-paid and biweekly paid employees as well as a more refined...
By Bobbi McCracken (Associate Vice Chancellor for Financial Services and Controller) and David Gracey (Director of Enterprise Application Development) | | PIWRS Users List

Collaborator Functionality in PIWRS and Payroll Certification System

The Accounting Office and Computing & Communications are pleased to announce enhanced functionality related to “collaborators” in both the PIWRS Monthly Reports and the Annual Payroll Certification System. Based on feedback received, this enhancement will improve communication and sharing of information between Prime PIs and Co-PIs related to month reports and annual salary certifications. Within...
By Bobbi McCracken (Associate Vice Chancellor for Financial Services and Controller) and David Gracey (Director of Enterprise Application Development) | | PIWRS Users List, MSO Admins

PIWRS Open House February 25th

In response to various inquiries related to the campus Principal Investigator Web Reporting System (PIWRS), Computing & Communications and the Accounting Office are pleased to offer a demonstration of PIWRS functionality on Tuesday, February 25th from 9:00-10:30 in the HUB, Room 302N. The presentation will cover features associated with the PIWRS Coordinator, PI, and Collaborator...
By Bobbi McCracken (Associate Vice Chancellor for Financial Services and Controller) and David Gracey (Director of Enterprise Application Development) | | PIWRS Users List