Business & Financial Services

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...

Dear Coordinators, This follow-up communication is to clarify the coverage of the current Payroll Certification (PRC) release. While initial deployment information was shared in the April 16 announcement, we understand that questions have emerged about which awards are included in this first cycle. This message is intended to clarify the certification end dates and award...

Dear Colleagues, In regards to the fiscal closing deadline for Blanket POs, Friday, May 16 at 5 pm, it is important to note that you cannot future date the budget year. The budget year must be the current fiscal year 2025. The year-end PO carryforward process will automatically move all eligible POs into the next...

Dear Colleagues, As we approach the close of the fiscal year (June 30), the FY2025 Fiscal Closing Dates & Resources webpage, is now live and available online for the first time. This electronic resource replaces the traditional Fiscal Close Letter and serves as a central hub to support departments in completing a timely and accurate...

Dear Oracle Financials Users, Please be advised that Oracle Financials will be unavailable from Friday, May 16, 2025 at 10:00 PM PST until Saturday, May 17, 2025 at 10:00 AM PST. The disruption period is designated for an Oracle Quarterly Release provided by the supplier to update the application, which requires a temporary interruption of...

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...

Dear Financial Systems Users, For your awareness, Information Technology Solutions (ITS) will perform a planned network maintenance event this weekend, from 6 AM on Saturday, May 3, through 7 PM on Sunday, May 4. During this time, ITS-managed services will be unavailable, and campus users will be unable to access many campus systems — including...

Dear Colleagues, Please share with your teams as appropriate. Business & Financial Services is pleased to announce the deployment of the new Payroll Certification system, which replaces the PI Web Reporting System (PIWRS). This updated system ensures compliance with federal requirements for verifying salary charges on federally funded projects. Please review the following key information...

Dear Financial Systems Users, For your awareness, Information Technology Solutions (ITS) will perform a planned network maintenance event this weekend, from 10 PM on Saturday, April 12, through 6 AM on Sunday, April 13. During this window, ITS-managed services will be unavailable, and campus users will not be able to access campus services. We encourage...

Dear Colleagues, The recent announcement of broad U.S. tariffs affecting nearly all international trading partners introduces added uncertainty to the global supply chain. In response, one of the most effective steps we can take is to prioritize the use of UC systemwide contracted suppliers whenever possible. By aggregating our UC Procurement spend with these partners...

Dear Colleagues, Automated notifications from Concur will soon be activated to improve compliance with UCR policy and reduce the number of unreconciled Procurement Card (PCard) transactions. These system-generated reminders will help with timely reconciliation and support accurate department financial reporting. PCard transactions older than 7 days should be reconciled in Concur. Weekly Concur statement reports...

Dear Colleagues, Business & Financial Services recently identified that the Card Aging report was missing some card transactions due to incomplete records in the “Assigned Details” sheet. As a result, the report has been updated, and a new version is now available in iReport as of Friday, 3/14/2025 . Key Updates: "Type of Report" (Column...

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...

Dear Colleagues, Please share this message with your staff as appropriate. Effective immediately, new forms and an updated submission process for Manual Salary Cost Transfer (MSCTs) Exception Requests are in place to improve tracking and streamline processing. MSCT Request Requirements To access the new required forms and detailed submission instructions, visit the Manual SCT Exception...

Dear Colleagues, Please share this announcement with your staff as appropriate. Business & Financial Services (BFS) is pleased to announce the latest enhancements to Web Recharge, a platform designed to streamline service requests and billing for over 120 Service Providers across campus. These enhancements improve how departments submit service requests, allow Service Providers to define...

Dear Colleagues, Please share with respective staff: The UCPath SCT process had encountered some defects when SCT transactions were processed through the GL processes: Vacation Leave Assessment (VLA) was applied to restatements of transactions that had originally zero VLA amount. Grad Tuition Remissions were erroneously applied to a few transactions Payroll Coordination & Analysis (PCA)...

Dear Colleagues, We want to inform you of recent Finance and Administration Support portal updates, specifically to the Universal Request form's Service/Business Area dropdown selections. These updates have been made to improve clarity and ensure requests are routed efficiently. Updates to Service/Business Area Selections: "COA Guidance & Cost Transfer Support" has been updated to "COA...

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the BFS Insider News – January 2025 edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate...

Dear Colleagues, The UC Office of the President (UCOP) has announced an update to UC Policy G-28: Travel Regulations, reflecting an increase in the mileage reimbursement rate for personal vehicles used for business travel or relocation, in accordance with IRS Notice 2025-5. The new mileage reimbursement rates are effective January 1, 2025. The revised policy...

Dear Financial Systems Users, For your awareness, Information Technology Solutions (ITS) will perform a scheduled data center maintenance event this weekend, from 6 AM on Saturday, January 25, through 6 PM on Sunday, January 26, 2025. During this maintenance window: ITS-managed services will be unavailable due to the physical relocation of equipment. Single Sign-On (SSO)...