Business & Financial Services

Dear Colleagues, We are pleased to invite you to the next Impact23 User Group meeting, which is scheduled for Tuesday, October 15, at 11:00 a.m. The meeting will be hosted online via Zoom, and you can join us at the following link: https://ucr.zoom.us/j/95258965548. Meeting Topics: Functional/Financial System Updates (e.g., Contracts & Grants, Financial Planning &...

Dear Colleagues, The Impact23 Insider News provides essential updates and activities related to the financial system replacement program. Please take a few minutes to read the Impact23 Insider News – September 2024 edition and share it with your departmental teams as appropriate. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services...

Dear Colleagues, Please share with your respective staff. The SOM (School of Medicine) building will undergo a planned power outage on Monday, September 23, from 7:00 PM until 1:00 AM the following morning for a generator test. Due to this outage, ITS will shut down the data center in the SOM building, impacting EACS and...

Dear Colleagues, The updates to Oracle Financials - Procurement notifications have been successfully implemented. Internal notifications, such as requisition approvals, FYI notifications, and PO delivery, are now sent from noreply@financials.ucr.edu. Supplier registration emails have also transitioned to this address. All prospective suppliers will receive registration requests from noreply@financials.ucr.edu with the subject "FYI: Supplier Contact User...

Dear Colleagues, I am pleased to inform you that the updates to Looker - Finance data have been successfully implemented. Please share the following key changes with your teams as needed: Removal of Ledger Effective Date replaced with Accounting Date (per feedback provided by campus departments) Addition of Account Sequence Number Conversion of Dimensions to...

Attention Colleagues, The Prospective Supplier/Payee Status Report (Dept) has been updated! This report can be used to identify supplier login information and check on the status of a supplier. The new updates to the report increase its clarity and usability. The Action Reason column: Displays comments from change requests, even if the profile change request...

Dear Colleagues, We are excited to announce that the "Concur Approved Cards" report has been enhanced! The updated report will be posted (iReport > General Operating Reports > Concur Departmental Reports) for users on Monday, 8/5. Summary of Updates: Displays legacy PCard holders! Eliminates repetitive data. Shows the last four card numbers, the Name on...

Dear CFAOs, Please share with your teams as appropriate. Action Item: Report FY2024 Cost Share on Manual form for Costs Not Recorded in Project Portfolio Management (PPM), Project -099 Due by August 30, 2024 We apologize for providing the Cost Sharing Guidance late in FY2024. Therefore, a manual workaround has been created to track these...

Dear Colleagues, A new UCR domain will be implemented in the coming days, impacting all email notifications from Oracle Financials - Procurement. This change is necessary to improve email deliverability and address issues experienced by some campus users. What to Expect: New Email Address: All requisition approvals, FYI notifications, and PO delivery notifications will now...

Dear Colleagues, The Impact23 team is pleased to announce the deployment of the Non-Payroll Cost Transfer application. The Non-Payroll Cost Transfer is the new method to move non-payroll costs. The application will ensure the transfers: Conform to pre-established business rules Provide an audit trail of transferred costs Contain supporting documentation such as approvals, comments, and...

Dear Colleagues, The Accounting Office and Impact23 team are pleased to announce important information related to salary corrections/cost transfers. Salary and benefit costs are the university’s largest expenditure, and accurately reporting these expenditures is essential to performing our financial management responsibilities. With the deployment of the new Chart of Accounts, Oracle and the various reporting...