Dear Colleagues, Due to the upcoming Thanksgiving Holiday, an earlier timesheet deadline will apply for the biweekly pay period ending November 22, 2025. Employees and Supervisors are asked to submit and approve timesheets several days in advance to allow sufficient time for review and approval by supervisors and Time & Attendance Administrators. 11/09/2025 – 11/22/2025...
By Rose Carmona, Payroll Coordination and Analysis Supervisor |
Dear Colleagues, The October 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-10 have been published and are available in R'Space under the Tools section “ Financial Web Reports”. LRSS reconciliations are due 12/7/2025 with certifications by 12/22/2025. As issues are identified, please consult the Known Issues...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, We invite you to attend the next BFS User Group meeting on Thursday, November 20, from 1:00 - 2:00 p.m. The meeting will be hosted online via Zoom, and you can join us at the following link: https://ucr.zoom.us/j/94569690823 Meeting topics: Functional Updates (e.g., Contracts & Grants, Financial Services, Procure to Pay, Reporting, Travel...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Oracle Financials Users, Please be advised that Oracle Financials will be unavailable from Friday, November 21, 2025 at 10:00 PM PST until Saturday, November 22, 2025 at 10:00 AM PST. The disruption period is designated for an Oracle Quarterly Release provided by the supplier to update the application, which requires a temporary interruption of...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, Following our previous communication regarding PI Approvals in RSSP, we are pleased to share that the Option 3 workaround provided by Oracle has received positive feedback from testers in the Oracle Training environment. Based on this feedback, Business & Financial Services will move forward with deploying Option 3 this week. Option 3 Recap...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter
Dear Colleagues, Please share with your teams as appropriate. Business & Financial Services is pleased to announce the release of Phase II of the Payroll Certification cycle (July 1, 2024 – June 30, 2025). This new phase builds upon the system deployment earlier this year and provides an opportunity to begin certifications early and stay...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The September 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-09 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. LRSS reconciliations are due 11/7/2025 with certifications by 11/21/2025. As issues are identified, please consult the Known Issues...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, Effective September 1, 2025, the maximum allowable meal rates for entertainment and business meeting expenses have increased by approximately 10% in response to rising food prices. New Maximum Per-Person Rates Breakfast: $34 Lunch: $59 Dinner: $103 Light Refreshments: $24 These rates apply to all entertainment and business meeting meal expenses incurred on or...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter
Dear Colleagues, Please share with your teams as appropriate. Business & Financial Services (BFS) has introduced a new process for requesting Fixed Price Award Balance transfers. Key highlights of the new process: Guidance and key criteria are available on the Fixed Price Award Balances webpage. A request form is now available and can be accessed...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, This is a follow-up to our earlier notice: the Monthly (MO) Payroll file for August has now been successfully uploaded into the Project Portfolio Management (PPM) module in September period. What this means: September Reports utilizing PPM data (e.g., PI Summary, Inception-to-Date, and other reports pulling directly from PPM) will include the August...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, Please be advised that the August monthly payroll charges were posted to the General Ledger as expected; however, they are not currently reflected in the Project Portfolio Management (PPM) module. As a result, reports that pull data directly from PPM, such as the PI Summary and Inception-to Date Reports, will not include August...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The August 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-08 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. Some notes and reminders about the August 2025 ledgers: LRSS reconciliations are due 10/7/2025 with certifications due by...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The July 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-07 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. Some notes and reminders about the July 2025 ledgers: LRSS reconciliations are due 9/24/2025 with certifications due by...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Procurement Users, BFS has received recent faculty escalations regarding Principal Investigator (PI) approvals in Oracle Procurement Requisitions (RSSP). To better understand the campus impact, we are requesting feedback from departments on how the process has been working. Background When PI approvals for requisitions in RSSP were first discussed, two options were presented to department...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The June 2025 Period 13 fiscal year end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-06_Period 13 Final have been published and are available in RSpace under the Tools section “ Financial Web Reports”. Some notes and reminders about the June 2025 Period 13 ledgers: LRSS reconciliations...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear PTP Users, We want to make you aware of a change in Oracle Procurement Requisitions (RSSP) related to adding approvers. The “Add Approvers” button in RSSP will soon be disabled for all users. This means no one will be able to add ad hoc approvers when creating a requisition. This change is necessary because...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, For your awareness, Information Technology Solutions (ITS) will perform planned maintenance on the Enterprise Access Control System (EACS) and Single Sign On (SSO) on Saturday, September 6, from 6:00 AM to 6:00 PM. EACS: Unavailable for new or updated role assignments. Existing access should remain in place, but please plan accordingly in case...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |
Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter
