Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources ( https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers...

Dear Colleagues, Recently, NSF performed a desk review of UCR’s policies and controls over contract and grant administration. An action items resulting from the review required that UCR develop written guidance on the accounting treatment of unallowable costs mistakenly charged to a sponsored award. In response, the attached new campus policy was created and will...

Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursable Expenses for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/

Dear Colleagues, Please review the following message from EH&S regarding the procurement of personal protective equipment and face coverings. Bobbi ********************************************************** Hello Campus Procurement and Purchasing groups, As campus Environmental Health and Safety (EH&S), we have received many questions about the procurement process of Personal Protective Equipment (PPE) and face coverings as the campus slowly...

Dear Colleagues, Following up on the campus announcement (below), in order to appropriately track leave taken due to the COVID-19 situation, the following new take codes have been implemented in Time and Attendance Reporting System (TARS) for both biweekly and monthly timesheets. Please ensure employees and supervisors in your area of responsibility are informed. New...

Dear Colleagues, In the past few weeks, there have been many policy changes related to available leaves for employees who cannot work due to the COVID-19: UC Paid Administrative Leave US Department of Labor (DOL) Emergency Paid Sick Leave for Employee DOL Emergency Paid Sick Leave for Family DOL Expanded Family Medical Leave (FML) UC...

Dear Colleagues, Business & Financial Services and Information Technology Solutions are pleased to announce enhancements to the Procurement Card (PCard) Cost Transfer (PCT) process. Based on user feedback, the enhancements are intended to improve the user experience and facilitate the redistribution of PCard expenditures to appropriate Full Accounting Units (FAUs) while maintain essential business rules...

Dear Colleagues: With the campus closure and remote work being conducted by most campus units, modifications to certain processes are necessary to best support the campus during these unprecedented times. Although Business and Financial Services (BFS*) remains operational with the majority of our employees working remotely, the following guidance is provided based on inquiries from...

Dear colleagues, Please see the attached guidance from UCOP regarding charging federally sponsored awards during COVID-19. Questions can be directed to pamisfeedback@ucr.edu Bobbi 03/24/2020 Charging grants and contracts costs to Federal sponsored awards during COVID-19

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...

Dear Colleagues, Due to COVID-19 travel restrictions, the following information and guidance is provided regarding reimbursements and travel planning. Reimbursements for Cancelled Travel If business travel has been cancelled as a result of the COVID-19, the traveler should seek to cancel all travel reservations. If the traveler is unable to obtain a full refund of...

Dear Colleagues, Due to COVID-19 concerns and the high demand for certain supplies, several UC suppliers are reporting various items may be on back-order. Products such as masks, hand sanitizers, and nitrile gloves to be flagged as "LIMITED AVAILABILITY", or in a few cases the entire supplier's catalog has been marked as "Check for Availability"...

UC Systemwide Travel Program. Coronavirus and Airline Cancellations/Waivers The situation surrounding the coronavirus and travel is continuously changing. Airlines remain fluid in their policy regarding waivers or refunds for booked tickets, making upcoming travel complicated. The Central Travel Office and Risk Services will host a one-hour Q&A to share options available to UC travelers, especially...

On behalf of the Accounting Office, it is my pleasure to announce enhancements to the ServiceLink FAU Change Request Tool. The FAU Change Request Tool provides for a standard, auditable method for departments to request and approve modifications to position funding as well as monitor the status of transactions. Position funding is used to distribute...

Please see the attached message from President Napolitano regarding UC issuing an limitation on non-essential travel to China. Additional information will be distributed about the campus approval process. In addition, there is news that at least three major U.S. Airlines are temporarily suspending flights to and from China: https://www.nytimes.com/2020/01/31/business/china-flights-suspended.html Please ensure your unit’s travelers are...

An email is being sent to all faculty and staff announcing that UCR employees can now access the UC discounts for personal travel by using the Short’s “Find It” tool. • The Find It Tool requires the download of a browser add-on. • Google Chrome is the recommended browser to use with the Find It...

Please see attached letter from UC Office of the President announcing a decrease to the 2020 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2020. Please ensure your unit’s travelers are aware of these changes. Questions should be...

Iowa has been added to the list of prohibited states for travel using state funds. The Accounting Office will be working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Iowa. Attached is a list of Frequently Asked Questions...

UCR’s local policies and procedures 650-31 Moving and Relocation Expense Reimbursements for Academic Employees and 650-32 Moving and Relocation Expense Reimbursements for Staff Employees have been revised. The purpose of the revisions is to: 1) address taxation changes related to moving and relocation costs and 2) provide a mechanism to minimize the impact of these...

Thank you for all of your continued patience, partnership and feedback on the general ledger-UCPath related systems and processes. The information provided below contains important information in preparation for UCD’s transition to UCPath as well as other general ledger and pay related updates. UCD and DANR Transition to UCPath As you are aware, UC Davis...