Business & Financial Services

Announcements (News)

Please find below a saved listing of critical announcements from Business & Financial Services division. This listing can be filtered to only show announcements sent to a specific campus ListServ by selecting one of the ListServ links below. 

 

SCT Tool & One-Time Payment (OTP) Tool Enhancements

Dear Colleagues, Please share with your teams as appropriate. Business & Financial Services (BFS) is pleased to announce enhancements to the SCT Change Request Tool and One-Time Payment (OTP) Tool designed to improve functionality, usability, data accuracy, and overall processing efficiency. The OTP Tool enhancements are now available, and the SCT Change Request Tool enhancements...
By Alfred Karam, Payroll Coordination and Analysis Manager |

May 2026 Monthly Close and Reports

Dear Colleagues, The May 2026 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2026-05 have been published and are available in R'Space under the Tools section “ Financial Web Reports ”. LRSS reconciliations are due 6/30/2026 with certifications by 7/6/2026. Some notes and reminders: Please pay close attention...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Upcoming Planned Maintenance: Oracle Financials 6/20

Dear Oracle Financials Users, Please be advised that Oracle Financials will be unavailable from Saturday, June 20, 2026 at 12:30 AM PST until 2:30 AM PST. The disruption period is designated for an Oracle Maintenance Release provided to update the application, which requires a temporary interruption of the service. Other systems impacted by this maintenance...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Weekly Payroll Certification Metrics – 6/15/2026

Dear Colleagues, Please find attached this week’s Payroll Certification metrics, based on data pulled as of Friday 6/12/2026. [Note: This announcement was originally distributed to CFAOs and Payroll Certification Coordinators and is posted here for campus reference. Any referenced attachments were shared directly with the intended recipients and are not included on this webpage.] Current...
By Kimberly Gala, EMF Manager |

FY26 Fiscal Close Weekly Update – 6/11 to 6/18

Dear Colleagues, As we continue through FY26 Fiscal Close activities, we would like to share important reminders, upcoming deadlines, recent updates, and available support resources for the upcoming weeks. Please note that, beginning June 17th, June Period 12 Financial Transaction Detail (FTD) Reports will be posted daily to support fiscal close activities. Key Upcoming Deadlines...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Fiscal Close

Looker Finance Explore Update — GL Actual Ending Balance (New)

Dear Colleagues, We are excited to share that the Looker Finance Explore has been updated with a new suite of fields for calculating cumulative ending balances as of a specific accounting period. These fields are now live and available for use. What’s New The new GL Actual Ending Balance measure (found under Metrics > Balance...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Weekly Payroll Certification Metrics – 6/8/2026

Dear Colleagues, Please find attached this week’s Payroll Certification metrics, based on data pulled as of today, 6/8/2026. [Note: This announcement was originally distributed to CFAOs and Payroll Certification Coordinators and is posted here for campus reference. Any referenced attachments were shared directly with the intended recipients and are not included on this webpage.] Current...
By Kimberly Gala, EMF Manager |

Procurement Process Improvement Series Continues June 12

A biweekly learning series focused on helping departments better understand the various ways to buy and pay for goods and services.
By Jeremy Meadows, Chief Procurement Officer | | Procurement

FY26 Fiscal Close Weekly Update – 6/4 to 6/11

Review the upcoming deadlines and activities scheduled over the next 7–10 days.
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller |

Computer Purchasing Reminder – Ongoing Pricing Increases & Lead Time Impacts

Continued industry-wide demand for memory and storage chips impacting computer hardware pricing and availability
By Jeremy Meadows, Chief Procurement Officer & Lily Barger, Director of Computing Support Services | | Procurement

Weekly Payroll Certification Metrics – 6/1/2026

Current Payroll Certification Completion Metrics – June 1, 2026
By Kimberly Gala, EMF Manager |

FY26 Fiscal Close Weekly Update – 5/28 to 6/4

Review the upcoming deadlines and activities scheduled over the next 7–10 days.
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Fiscal Close

ODP Business Solutions – Temporary Fuel Surcharge

Additional fuel surcharge line on applicable ODP Business Solutions orders and invoices.
By Jeremy Meadows, Chief Procurement Officer | | Procurement

BFS Insider News - May 2026

Key updates and activities related to financial systems, reports, and business processes.
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Newsletter

Weekly Payroll Certification Metrics – 5/25/2026

Dear Colleagues, Please find attached this week’s Payroll Certification metrics, based on data pulled as of Friday, 5/22/2026. [Note: This announcement was originally distributed to CFAOs and Payroll Certification Coordinators and is posted here for campus reference. Any referenced attachments were shared directly with the intended recipients and are not included on this webpage.] Current...
By Kimberly Gala, EMF Manager |

FY26 Fiscal Close Weekly Update – 5/21 to 5/28

Dear Colleagues, As we continue through FY26 Fiscal Close activities, we would like to share important reminders, upcoming deadlines, recent updates, and available support resources for the upcoming weeks. Key Upcoming Deadlines & Reminders Please review the upcoming deadlines and activities scheduled over the next 7–10 days. Some deadlines may continue appearing in multiple weekly...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Fiscal Close

Oracle Financials Notification Message – No Action Required

Dear Colleagues, Oracle Financials users may see a notification related to the Oracle Cloud Infrastructure Identity and Access Management (IAM) upgrade when navigating to certain Oracle pages, including Payables Invoices, Payments, and Suppliers. No action is required from campus users at this time. Users should continue normal activity within Oracle Financials and may dismiss or...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Procurement

Early Timesheet Submission for Biweekly Pay Period

Dear Colleagues, Due to the upcoming Memorial Day Holiday on Monday May 25, 2026, an earlier timesheet deadline is required for the biweekly pay period ending 05/23/2026. Employees will need to submit timesheets a few days earlier in order to allow sufficient time for Supervisors and Time & Attendance Administrators to review and approve timesheets...
By Rose Carmona, Payroll Coordination and Analysis Supervisor |

Weekly Payroll Certification Metrics – 5/18/2026

Dear Colleagues, Please find attached this week’s Payroll Certification metrics, based on data pulled as of Friday, 5/15/2026. [Note: This announcement was originally distributed to CFAOs and Payroll Certification Coordinators and is posted here for campus reference. Any referenced attachments were shared directly with the intended recipients and are not included on this webpage.] Current...
By Kimberly Gala, Post Award Accounting Manager |

Oracle Financials Update 26B System Enhancements

Dear Oracle Financials Users, As a reminder, Oracle Financials will be unavailable starting today, Friday, May 15, 2026 at 10:00 PM PST until Saturday, May 16 2026, at 10:00 AM PST. The following system enhancements will be available in conjunction with the 26B quarterly release. Please note that the "Classic" version of the purchase requisitions...
By Asirra Suguitan, Associate Vice Chancellor and Campus Controller | | Procurement