Business & Financial Services

Dear Colleagues, In the past few weeks, there have been many policy changes related to available leaves for employees who cannot work due to the COVID-19: UC Paid Administrative Leave US Department of Labor (DOL) Emergency Paid Sick Leave for Employee DOL Emergency Paid Sick Leave for Family DOL Expanded Family Medical Leave (FML) UC...

Dear Colleagues, Business & Financial Services and Information Technology Solutions are pleased to announce enhancements to the Procurement Card (PCard) Cost Transfer (PCT) process. Based on user feedback, the enhancements are intended to improve the user experience and facilitate the redistribution of PCard expenditures to appropriate Full Accounting Units (FAUs) while maintain essential business rules...

Dear Colleagues: With the campus closure and remote work being conducted by most campus units, modifications to certain processes are necessary to best support the campus during these unprecedented times. Although Business and Financial Services (BFS*) remains operational with the majority of our employees working remotely, the following guidance is provided based on inquiries from...

Dear colleagues, Please see the attached guidance from UCOP regarding charging federally sponsored awards during COVID-19. Questions can be directed to pamisfeedback@ucr.edu Bobbi 03/24/2020 Charging grants and contracts costs to Federal sponsored awards during COVID-19

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...

Dear Colleagues, Due to COVID-19 concerns and the high demand for certain supplies, several UC suppliers are reporting various items may be on back-order. Products such as masks, hand sanitizers, and nitrile gloves to be flagged as "LIMITED AVAILABILITY", or in a few cases the entire supplier's catalog has been marked as "Check for Availability"...

UC Systemwide Travel Program. Coronavirus and Airline Cancellations/Waivers The situation surrounding the coronavirus and travel is continuously changing. Airlines remain fluid in their policy regarding waivers or refunds for booked tickets, making upcoming travel complicated. The Central Travel Office and Risk Services will host a one-hour Q&A to share options available to UC travelers, especially...

On behalf of the Accounting Office, it is my pleasure to announce enhancements to the ServiceLink FAU Change Request Tool. The FAU Change Request Tool provides for a standard, auditable method for departments to request and approve modifications to position funding as well as monitor the status of transactions. Position funding is used to distribute...

Please see the attached message from President Napolitano regarding UC issuing an limitation on non-essential travel to China. Additional information will be distributed about the campus approval process. In addition, there is news that at least three major U.S. Airlines are temporarily suspending flights to and from China: https://www.nytimes.com/2020/01/31/business/china-flights-suspended.html Please ensure your unit’s travelers are...

An email is being sent to all faculty and staff announcing that UCR employees can now access the UC discounts for personal travel by using the Short’s “Find It” tool. • The Find It Tool requires the download of a browser add-on. • Google Chrome is the recommended browser to use with the Find It...

UCR’s local policies and procedures 650-31 Moving and Relocation Expense Reimbursements for Academic Employees and 650-32 Moving and Relocation Expense Reimbursements for Staff Employees have been revised. The purpose of the revisions is to: 1) address taxation changes related to moving and relocation costs and 2) provide a mechanism to minimize the impact of these...

Effective April 15, 2019, the California Attorney General added South Carolina to the list of prohibited states. The following states are currently subject to California’s ban on state-funded and state-sponsored travel: Alabama Kansas Kentucky Mississippi North Carolina Oklahoma South Carolina South Dakota Tennessee Texas Please ensure travelers in your department are aware of these restrictions...

Thank you for all of your continued partnership and feedback on the general ledger-UCPath related systems and processes. The update below contains important information regarding the general ledger and September month-end closing. UCRP Supplemental Interest Assessment In order to repay STIP funds and external borrowings transferred to UC Retirement Plan (UCRP), all campus and medical...

In order to provide departments with increased flexibility to meet operational procurement needs, Business & Financial Services is pleased to announce the campus Low Value Purchasing Authorization (LVPA) threshold level increased from $2,500.00 to $5,000.00 for non-capital equipment items effective August 2018. These new thresholds are available for eBuy transactors and Procurement Cardholders. For eBuy...

Thank you for all of your continued partnership and feedback on the general ledger-UCPath related systems and processes. The information provided below contains important information in preparation for the UCLA/UCSB transition to UCPath as well as other general ledger related updates. UCLA/UCSB Transition to UCPath UCLA and UCSB will begin their conversion to UCPath in...

As you may be aware, June was the first pay period under UCPath where there were significant Summer Salary transactions (i.e. academic appointees summer research, summer administrative service, and/or summer session teaching). These transactions revealed the follow general ledger related issues: 1) charges to incorrect FAUs, and 2) the incorrect application of the Composite Benefit...

Thank you for all of your continued patience on the general ledger-UCPath related systems and processes. The information provided below contains important updates for fiscal closing. FAU Change Request The 7/1 roll forward funding (new process in UCPath) resulted in many positions reverting back to the default funding due to an erroneous date being entered...

On June 1, 2018, Oklahoma was added to the list of prohibited states for state-funded and state-sponsored travel (California AB 1887) by the California Attorney General (CAG). As you may recall, certain states (Alabama, Kansas, Kentucky, Mississippi, North Carolina, South Dakota, Tennessee, Texas, and now Oklahoma) have laws that discriminate against LGBTQ people. For more...

Thank you for all of your continued partnership and feedback on the general ledger-UCPath related systems and processes. The information provided below contains important updates for fiscal closing. FAU Change Request In preparation for the 7/1 roll forward funding (new process in UCPath), the requests input into the FAU Change Request Tool will be temporarily...

Below are updates on Salary Cost Transfers (SCT) to ensure fiscal year-end deadlines are met: Simple SCTs should be approved and in your Shared Service Center’s queue today to ensure posting to the June Preliminary ledger (please note: your SSC may have communicated their own deadline to their clients). Please note SCTs should continue to...