Business & Financial Services

Following up on the deployment of the ServiceLink Salary Cost Transfer Tool, below are a few important updates for the fiscal year-end closing process: All “simple” SCT requests, for both monthly and biweekly paid employees, must be approved and in the Shared Services queue by 6/22/18 (or the date communicated by your SSC) to be...

The Accounting Office and Information Technology Solutions are pleased announce the availability of a new locally generated report titled Position Current and Future Funding. The report is intended to assist departments with their financial management responsibilities by easily providing users with the ability to verify current FAU used to fund positions and view the effective...

Good news! The Accounting Office and Information Technology Solutions is pleased to announce the deployment of the new ServiceLink Salary Cost Transfer (SCT) Request tool. As demonstrated on 5/30/18, the SCT Request Tool will provide department users with an efficient mechanism to request salary cost transfers, minimize key entry errors to avoid the need for...

Thank you for your continued patience as GL issues related to our UCPath pilot implementation are identified and resolved. The information provided below contains important updates on the resolution status of key issues and systems. ServiceLink Salary Cost Transfer (SCT) Request Tool The Salary Cost Transfer Request Tool will be deployed next week along with...

Due to a large number of PPS cost transfers processed in April and some resulting errors, the PPS Cost Transfer process has been extended for one final month. The cut-off date for entry is Friday, May 25th. Per UC policy, payroll costs more than 120 days old should only be transferred to an unrestricted fund...

As another fiscal year comes to a conclusion, the campus closing schedule for this year-end has been finalized. In order to meet the UC reporting requirements and prepare for our annual financial audit, the departmental tasks described must be completed as outlined in the attached document. The fiscal year-end closing process will follow the same...

An update has been posted regarding this announcement: RE: PPS Expense Transfers - Extension to 5/25/18 With the implementation of UCPath, the final PPS payroll compute occurred in December 2017. As previously communicated, the payroll cost transfer function in PPS would be available for four months after the UCPath transition. This notice is a friendly...

The UC Policy Office has issued revisions to the Moving Policy (BFB G-13) and Employee Noncash Awards (BFB G-41). Please see the attached memo from Office of the President including the revised policies. The revised policies are also available via the following links: Moving: https://policy.ucop.edu/doc/3420347/BFB-G-13 Employee Noncash Award: https://policy.ucop.edu/doc/3420353/BFB-G-41 Please direct questions to epayfeedback@ucr.edu. Attachments...

Good news! As demonstrated at the 3/14/18 UCRFS User Group meeting, the new ServiceLink FAU Change Request tool is now available. The implementation of UCPath introduced a new way of managing the Full Accounting Units (FAU) associated with salary/benefit expense distributions. Salary FAU changes will be initiated through the FAU Change Request tool, which provides...

As follow up to my February e-mail, the guidance for UCPath related salary cost transfers has been revised. This revision is necessary as the deployment of UCR's Salary Cost Transfer (SCT) Request System has been delayed until April, and payroll transactions processed in December are nearing the 120 day transfer deadline for transfer to a...

An update to the schedule listed below can be found here: http://accounting.ucr.edu/news/20180425-piwrs-prc-rev-dist-sch.html With the transition to the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate...

With the implementation of UCPath, changes to the Time and Attendance Reporting System (TARS) were necessary. One of the modifications resulted in the simplification of vacation and sick leave types. Concerns were raised that the simplified coding created challenges tracking various leave types for departments, shared services centers and central offices. Therefore, an adjustment is...

With the transition of the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary and are ready to be deployed in the next few days. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate PI-specific...

Please find revised guidance to this email at this link (as of 3/20/2018). UCR's Salary Cost Transfer Request System is currently under development and is planned for deployment in late March. Departmental requests for UCPath related salary cost transfers should be held until the system is deployed. To assist with tracking necessary salary cost transfers...

Please see the attached memos from Office of the President regarding the taxability of 1) moving expenses and 2) certain gift cards provided as employee achievement awards related to the recent Tax Cuts and Jobs Act. Questions should be directed to epayfeedback@ucr.edu. Attachments: Taxable Moving Expenses Memo 012218; Taxable Employee Achievement Awards Memo 012218

With the implementation of UCPath, to ensure data consistency and improve accountability, an employee's HR department is derived based on position information. During the UCPath conversion process, over 90% of employees' HR department remained the same as their PPS Home Department using the derivation process. The UCPath HR Department is equivalent to the PPS Appointment...

Please see attached letters from UC Office of the President announcing: Changes to the UC Travel Policy, Business & Finance Bulletin G-28. The two most notable changes are: Lodging: A new maximum of $275 on nightly room rates has been established for travel assignments of less than 30 days within the continental United States (CONUS)...

The Accounting Office and Information Technology Solutions (formerly Computing & Communications) are pleased to announce several improvements to the Principal Investigator Web Reporting System (PIWRS) and the annual Payroll Certification system. In response to the HHS-OIG Payroll Certification Audit, the campus committed to enhancing these reports to provide Principal Investigators with additional information to facilitate...

In response to the State of California law AB1887 prohibiting the use of certain funding sources for travel to prohibited states, new business rules will be deployed in iTravel on Wednesday evening (8/16/17). The business rules are aimed at assisting with the completion of travel reimbursements and ensuring compliance with the restrictions outlined in AB1887...

On June 23, 2017, the California Attorney General (CAG) office added the following four states to the AB 1887 travel prohibition: Alabama Kentucky South Dakota Texas As an effective date was not explicitly identified by CAG, Office of the President has instructed the campus to use an effective date of 6/23/17 for the purposes of...