Deployment of Enhanced PIWRS Reporting

By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) and David Gracey (Deputy CIO, Enterprise Solutions) |
Riverside, Ca –

An update to the schedule listed below can be found here:

With the transition to the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate PI-specific reports across funding sources for financial management and oversight purposes. The new version of PIWRS is now deployed, and the December reports are available to PIWRS Coordinators; please note the automated salary projections feature will be deployed with an upcoming reporting period.

Attached is the user guide on the enhanced PIWRS. Depending upon how your department intends to use the department defined reporting feature, report recipient roles may need to be established in the Enterprise Access Control System (EACS) by your department Systems Access Administrator (SAA). A demonstration of the PIWRS was conducted on 3/12/18 and the presentation is posted to the Accounting Office website: 20180312-piwrs-demo.pdf.

Due to the time required to remediate PIWRS with the deployment of UCPath, the campus is behind schedule in issuing the monthly PIWRS reports and annual Payroll Certifications. In order to catch up on the campus reporting and compliance activities, the review and issuance of the monthly reports and annual certifications must be accelerated for the December, January, February, and March; please see the schedule timelines below.

Thank you for your patience during the remediation process. Please direct questions to


PI Web Reporting System (PIWRS)/Payroll Certification (PRC) Timeline

Reporting Period Grid Available to PIWRS Coordinators Final Day to Modify Grid PIWRS Reports Published & available to PI PRC available to PIWRS Coordinator PRC issued to PI PRC Due Date (21 days after issuance)
Dec 2017 3/18/2018 3/29/2018 3/30/2018 4/2/2018 4/9/2018 4/30/2018
Jan 2018 3/30/2018 4/6/2018 4/7/2018 4/9/2018 4/16/2018 5/7/2018
Feb 2018 4/7/2018 4/13/2018 4/14/2018 4/16/2018 4/23/2018 5/14/2018
Mar 2018 4/14/2018 4/20/2018 4/21/2018 4/23/2018 4/30/2018 5/21/2018
Apr 2018 4/21/2018* 5/18/2018* 5/19/2018* 5/8/2018* 5/15/2018* 6/7/2018*
May2018 5/19/2018* 6/18/2018* 6/19/2018* 6/8/2018* 6/15/2018* 7/7/2018*

* denotes Normal Schedule

Attachments: PIWRS Coordinator User Guide March 2018