Business & Financial Services

As part of campus Organizational Excellence and Lean thinking processes, Business & Financial Services and Computing & Communications are pleased to announce the deployment of a new web-based Asset Management System (AMS) to replace the aging IBM mainframe Equipment Management System (EMS). The goal of AMS is to provide equipment custodians with a user-friendly and...

In support of UCR's ongoing Operational Excellence and Lean Thinking initiatives, the Accounting Office and Computing & Communications (C&C) are pleased to announce the availability of a Contracts and Grants Accounts Receivable Report. The goals of the report are to provide transparency on billing of sponsored contract and grant agreements, provide the status of outstanding...

As another fiscal year comes to a conclusion, the campus closing schedule for this year-end has been finalized. In order to meet the UC reporting requirements and prepare for our annual financial audit, the departmental tasks described must be completed as outlined in the attached document. The fiscal year-end closing process will follow the same...

Thank you to everyone attending the Special UCPath/FOM UCRFS Users Group meetings last week. To continue the dialog, the UCPath/FOM team has scheduled secondary, deeper-dive, knowledge transfer session as outlined below. I encourage everyone with financial management responsibilities to attend in order to gain a better understanding the impacts of UCPath/FOM on the general ledger...

Computing & Communication and Business & Financial Services are pleased to announce the following ePay enhancements were deployed today, March 27th. To ensure consistency with campus guidelines, attachments are no longer be required for ePay requests involving meals when the total ePay request is less than $75. ePay Transactors have the ability to “recall” ePay...

With the approval of the City of Riverside's Measure Z in November 2016, new sales tax rates go into effect on April 1, 2017. The new tax rates will impact department procurement transactions and department sale of goods/merchandise. On April 1, 2017, sales tax rate in the City of Riverside will increase by 1% from...

In preparation for UCPath, there will be a series of changes made to the TARS environment over the coming months. The Accounting Office and Computing & Communications are pleased to announce the following enhancements to help facilitate the DTAAs' review of timesheets. DTAA Summary Grid Changes Grid has been expanded to display hours worked and...

The next UCRFS User Group meeting is devoted to a special discussion on UCPath* and the Future Operating Model (FOM). The FOM|UCPath team will present information on the campus FOM processes that will be implemented with UCPath. To accommodate schedules and maximize the dissemination of information, the same presentation will be provided on the following...

Please see the attached notice from Executive Vice President and Chief Financial Officer Nathan Brostrom regarding the new state law prohibiting state-funded travel to states with discriminatory laws as identified by the California Attorney General (CAG) office. Included in the notice is a list of Frequently Asked Questions. Please note CAG has not yet posted...

With the expiration of Proposition 30 and the approval of Measure Z, several sales tax rate changes will occur over the next few months impacting department procurement transactions and the sale of goods/merchandise. On January 1, 2017, the .25% sales tax rate increase associated with 2012’s Proposition 30 will expire. In Riverside County, the sales/use...

Please see attached letter from UC Office of the President announcing a decrease in the 2017 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2017. Please direct questions to travelfeedback@ucr.edu. Attachments: 2017 Mileage Reimbursement Letter

I am pleased to announce the appointment of Ellery Triche as the Director of Procurement, Business Contracts, Accounts Payable and Travel in the division of Business & Financial Services. Ellery joins UCR after a nation-wide search and extensive interview process involving campus organizational units as well as Office of the President. Ellery brings progressively responsible...

In an effort to improve transparency, Office of the President established new reporting standards that require modifications to UCRFS account code structure. These changes will be implemented throughout Fiscal Year 2017. The first set of changes involve the establishment of new revenue accounts in the student fee area. A listing of new revenue accounts is...

Over the last few years the University of California has been subjected to various audits concerning compensation. Several taxable situations were not properly reported on employee W2 forms as the Accounting Office was not aware of certain (mostly exceptional) taxable benefits being provided to employees. In an effort to avoid future W2 reporting errors, your...

In December 2015, the campus announced a campus-wide standard approach to documenting lower value items related to travel, business meetings and entertainment required to promote administrative efficiencies and consistency across departments. At the request of Vice Provost Kalu, additional clarification is being provided on documentation requirements for meals & incidentals (M&I) while traveling to foreign...

As another fiscal year comes to a conclusion, the campus closing schedule for this year-end has been finalized. In order to meet the UC reporting requirements and prepare for our annual financial audit, the departmental tasks described must be completed as outlined in the attached document. The fiscal year-end closing process will follow the same...

Please see attached letter from UC Office of the President announcing a decrease in the 2016 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2016. Please direct questions to travelfeedback@ucr.edu. Attachments: CY 16 Business Mileage Letter CFO Office

UC recently increased the maximum per person amounts for reimbursement of travel and business meeting/entertainment meal expenses. The revised rates are effective for expenses incurred on or after January 1, 2016. The attached letter from Nathan Brostrom, Executive Vice President and Chief Financial Officer, outlines the revised maximum per person travel and business meeting/entertainment meal...

As part of the Banner Student Information System implementation, the campus chose HigherOne’s CASHNet for student account self-service. In addition to the student functionality, and to promote organizational excellence, UCR licensed CASHNet’s eMarkets module; eMarkets will provide the campus with new web store (eCommerce) functionality for rapid deployment and minimal IT development costs. The following...

In support of UCR’s ongoing Operational Excellence and Lean Thinking initiatives, a campus-wide standard approach to documenting lower value items related to travel, business meetings and entertainment is required to promote administrative efficiencies and consistency across departments. With the support of the Provost/EVC D’Anieri, Vice Chancellor Coley, Vice Chancellor Anguiano and after consulting with organizational...