RE: PPS Expense Transfers-Extension to 5/25/18

By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) |
Riverside, Ca –

Due to a large number of PPS cost transfers processed in April and some resulting errors, the PPS Cost Transfer process has been extended for one final month. The cut-off date for entry is Friday, May 25th.

Per UC policy, payroll costs more than 120 days old should only be transferred to an unrestricted fund sources. Instructions are provided below.

Please contact the Payroll Office with questions/concerns at

**************PPS Cost Transfer Instructions*************************

Login to PPS expense transfer screens EDTS or EDTM.
All PPS cost transfers must be to initiated by Friday, May 25, 2018.
Use Pay Cycle: XX
Use Pay End: 5/31/18 (Last day of current month)

---------------Original Email---------------

From:  Bobbi McCracken, Associate Vice Chancellor-Business & Financial Services and Controller
Sent: Mon, Apr 16, 2018 9:01 AM
To: MSOADM, PPS-News and UCRFS Users Lists
Subject: PPS Expense Transfers-Final Day to Process 4/26/18

With the implementation of UCPath, the final PPS payroll compute occurred in December 2017. As previously communicated, the payroll cost transfer function in PPS would be available for four months after the UCPath transition. This notice is a friendly reminder that the final day to process PPS Expense Transfers is 4/26/18. Please ensure all PPS related corrections are processed by this deadline. After this date, PPS will be restricted to inquiry access for exiting users.

---------------Original Email---------------

From: On Behalf Of Grant A Christensen
Sent: Friday, January 26, 2018 10:15 AM
Subject: [pps-news] PPS Expense Transfers Window is open (***UPDATED***)

January 26, 2018
To: Shared Service Centers and PPS Users
From: Payroll Office
Re: PPS Expense Transfers Window is open (***UPDATED***)

*** The pay cycle should be "XX" for all future Single and Mass Expense Transfers ***

The "XX" is being used because other pay cycles will produce checks. Expense Transfer transactions to date will be moved to the "XX" input file.

PPS is now open to process Single and Mass Expense Transfers (EDTS & EDTM Screens) through April 2018. Please use PPS to process monthly and biweekly payroll transactions that originated in PPS. Payroll expenses that originate in UCPath should also be processed using UCPath.

Use pay cycle MO "XX" and Pay End Date that corresponds to the last day of the month you want the transaction processed (01/31/18, 02/28/18, 03/31/18 and 04/30/18).

Below is the deadline to initiate the transaction for each month.
January: Monday, 1/29/18 *****
February: Monday, 2/26/18
March: Tuesday, 3/27/18
April: Thursday, 4/26/18

Path to EDTS and EDTM screens:
Enter EDAT > to go to the Dept. Adjust. Transactions Menu
Enter EDTS for Single Exp. Trans or EDTS for Mass Exp. Trans
Pay Cycle: MO "XX" (***UPDATED***)
Pay End: (Last day of current month - see dates above)

Please contact Payroll with questions at