Business & Financial Services

Dear Colleagues, Please share with your teams as appropriate. The budget error users experienced earlier today while attempting to process transactions in financial boundary systems (such as Banner, Concur, ePay, NCT Tool, etc.) has been resolved. Sample error messages: Thank you for your patience and understanding. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...

Dear Colleagues, The issue identified this morning that caused auto-rejections of requisitions, purchase orders, and change orders with a 6/30/25 budget date has been resolved. To ensure your transactions are included in the Year-End Carry Forward Process running tomorrow morning, please resubmit and approve any rejected or pending requisitions, POs, and change orders as soon...

Dear Colleagues, I am pleased to announce that a new, simplified supplier registration process is now live for select supplier types. This improvement is part of Business & Financial Services' ongoing efforts to enhance processing efficiency for the campus. Effective immediately, the new process applies to the following supplier request types: Reimbursement/Refund Only – For...

Dear Department System Access Administrators (SAAs), This is a reminder of your key responsibilities in managing financial system access, especially in light of a recent increase in support tickets from users who have not completed required training. Many of the issues raised in these tickets are already covered in the finance training materials. In several...

Dear Colleagues, Business & Financial Services is excited to share that we are targeting the launch of a new streamlined supplier registration process for certain supplier categories by the end of this week! To ensure you and your suppliers can take full advantage of the new process, we recommend pausing new supplier requests for the...

Dear Colleagues, Business & Financial Services (BFS) continues to receive support tickets related to recurring Concur and Enterprise Access Control System (EACS) issues. To help reduce confusion and avoid delays, Concur Delegates and Department Security Access Administrators (SAAs) are encouraged to review the following key reminders. Delegate Cap in Concur Each user can be assigned...

Dear CFAO / Web Recharge Admin, On June 11, 2025, around 4:30 PM, you may have received one or more emails from “IT Service Desk ucrsupport@service-now.com” with the subject line “New Service Provider Activated in SNOW.” These messages indicated that “The request for new Service Provider [SERVICE PROVIDER] has been endorsed by all parties, and...

Dear Colleagues, Please see the correct LRSS due dates below. May 2025 month end ledger is now officially closed. The related Financial Transaction Detail (FTD) and Prime PI Summary reports for 2025-05 have been published and are available in R’Space under the Tools section “ Financial Web Reports”. Some notes and reminders: Please pay close...

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...

Dear Colleagues, Due to the upcoming Memorial Day Holiday on Monday May 26, 2025, an earlier timesheet deadline is required for the biweekly pay period ending 05/24/2025. Employees and Supervisors will need to submit/approve timesheets a few days earlier in order to allow sufficient time for Supervisors and Time & Attendance Administrators to review and...

Dear Coordinators, This follow-up communication is to clarify the coverage of the current Payroll Certification (PRC) release. While initial deployment information was shared in the April 16 announcement, we understand that questions have emerged about which awards are included in this first cycle. This message is intended to clarify the certification end dates and award...

Dear Colleagues, In regards to the fiscal closing deadline for Blanket POs, Friday, May 16 at 5 pm, it is important to note that you cannot future date the budget year. The budget year must be the current fiscal year 2025. The year-end PO carryforward process will automatically move all eligible POs into the next...

Dear Colleagues, As we approach the close of the fiscal year (June 30), the FY2025 Fiscal Closing Dates & Resources webpage, is now live and available online for the first time. This electronic resource replaces the traditional Fiscal Close Letter and serves as a central hub to support departments in completing a timely and accurate...

Dear Oracle Financials Users, Please be advised that Oracle Financials will be unavailable from Friday, May 16, 2025 at 10:00 PM PST until Saturday, May 17, 2025 at 10:00 AM PST. The disruption period is designated for an Oracle Quarterly Release provided by the supplier to update the application, which requires a temporary interruption of...

Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller...

Dear Financial Systems Users, For your awareness, Information Technology Solutions (ITS) will perform a planned network maintenance event this weekend, from 6 AM on Saturday, May 3, through 7 PM on Sunday, May 4. During this time, ITS-managed services will be unavailable, and campus users will be unable to access many campus systems — including...

Dear Colleagues, Please share with your teams as appropriate. Business & Financial Services is pleased to announce the deployment of the new Payroll Certification system, which replaces the PI Web Reporting System (PIWRS). This updated system ensures compliance with federal requirements for verifying salary charges on federally funded projects. Please review the following key information...

Dear Financial Systems Users, For your awareness, Information Technology Solutions (ITS) will perform a planned network maintenance event this weekend, from 10 PM on Saturday, April 12, through 6 AM on Sunday, April 13. During this window, ITS-managed services will be unavailable, and campus users will not be able to access campus services. We encourage...

Dear Colleagues, The recent announcement of broad U.S. tariffs affecting nearly all international trading partners introduces added uncertainty to the global supply chain. In response, one of the most effective steps we can take is to prioritize the use of UC systemwide contracted suppliers whenever possible. By aggregating our UC Procurement spend with these partners...

Dear Colleagues, Automated notifications from Concur will soon be activated to improve compliance with UCR policy and reduce the number of unreconciled Procurement Card (PCard) transactions. These system-generated reminders will help with timely reconciliation and support accurate department financial reporting. PCard transactions older than 7 days should be reconciled in Concur. Weekly Concur statement reports...