Business & Financial Services

I am pleased to announce the appointment of David Gee as the Director of Procurement, Business Contracts, Accounts Payable and Travel in the division of Business & Financial Services. The position was offered to David after an extensive search which began early this fiscal year. David brings progressively responsible campus procurement services experience to the...

As another fiscal year comes to a conclusion, the campus closing schedule for this year-end has been finalized. In order to meet the UC reporting requirements and prepare for our annual financial audit, the departmental tasks described must be completed as outlined in the attached document. The fiscal year-end closing process will follow the same...

As Vice Chancellor Coley mentioned in his 3/16/2015 BAS Organizational Realignments Announcement, several of the Financial Services departments (i.e., Accounting Office, Purchasing, Business Contracts, and Equipment Management) will be relocating to the IntelliCenter (aka, the UC Path Building) located at 14350 Meridian Parkway, Riverside, CA 92508*. Our phone numbers will remain the same. Accounts Payable...

Please see the announcement below regarding new Facilities & Administrative Rate changes and implementation instructions. ____________________________________ From: research-bounces@lists.ucr.edu [ mailto:research-bounces@lists.ucr.edu] On Behalf Of Cynthia J Wells Sent: Friday, March 20, 2015 4:21 PM To: research@lists.ucr.edu Subject: [Research] New Facilities and Administrative (F&A) Cost Rates ~ Please broadly disseminate this important announcement to faculty, researchers, and...

Financial Services and Computing & Communications are pleased to announce an upcoming enhancement to the Cash Collection, Reporting, and Reconciliation System (CCRRS). This efficiency enhancements allow the CCRRS to integrate directly with the UCR Financial System (UCRFS), eliminate the need for a separate system and user id to input deposit advice information, and allow access...

Please see the attached letter from UC Office of the President announcing the 2015 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2015. Please direct questions to travelfeedback@ucr.edu Attachments: 2015 mileage rate reimbursement letter to Controllers

The Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, also known as Uniform Guidance (UG), published by the Office of Management and Budget (OMB) becomes effective on December 26, 2014. The goal of the UG is to streamline the requirements to reduce the administrative burden associated with federal awards while reducing fraud...

We would like to take this opportunity to remind the campus of the various pre-award and post-award contract & grant training and support site reference materials available. It is important for all individuals involved with contracts & grants to be aware of the relevant policies, procedures, training, and websites available to assist with department research...

As part of our annual review process, Accounting and RPB are pleased to announce the vacation accrual assessment rates have decreased effective October 2014. A table with the new vacation accrual rates by leave code and category is provided below. Recall that the vacation accrual rates are based on the estimated current fiscal year vacation...

The fiscal year-end closing process will follow the same general timing as last year’s schedule; however, based upon the day of the week that the July 4th holiday falls this year, a few of the cut-offs require an earlier due date. For the campus at large, the closing procedures will end with Period 12 Ledgers...

The Accounting Office and Computing & Communications are pleased to announce enhanced functionality related to “collaborators” in both the PIWRS Monthly Reports and the Annual Payroll Certification System. Based on feedback received, this enhancement will improve communication and sharing of information between Prime PIs and Co-PIs related to month reports and annual salary certifications. Within...

As you are aware, the Time & Attendance Reporting System (TARS) is used across campus for the most exempt and non-exempt employee time reporting. With the biweekly payroll implementation in January 2013, several suggestions for improvements were received from campus TARS users. Over this last year, many of these requests have been acted upon and...

The UC Office of the President (UCOP) recently updated Business & Finance Bulletin G-28, Travel Regulations. The modifications to the policy were based on a request from the California State Auditor. For your convenience, a summary of the updates are listed below along with guidance on exceptions. These changes are effective 1/1/2014. A traveler must...

The Accounting Office and Computing & Communications are pleased to announce the addition of Direct Salary Adjustment Reversals in the Payroll Certification system, with the goal of enhancing the user experience and reducing manual entries for PIWRS Coordinators. What are Directly Salary Adjustments? Adjustments to the salaries reflected on Payroll Certification report can be entered...

Please see the attached letter (link below) from UC Office of the President announcing the slight decrease to the mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2014. Please direct questions to travelfeedback@ucr.edu. Attachment: UCOP 2014 Mileage Rate...

With the recent changes to pension benefits applicable to employees becoming University of California Retirement Plan (UCRP) eligible on or after July 1, 2013, a new retirement code (W) was established in the Payroll Personnel System (PPS) to identify employees under the “2013 Tier” pension program. With this modification to PPS, it has recently come...

The December 2013 Monthly (MO) AND Biweekly (B2 for 12/8/13-12/21/13) payroll processing cutoffs have been modified due to the campus closure for the holidays. Outlined below are the early cutoff dates that must be followed in order to pay employees accurately and on time. Biweekly employees are encouraged to project their time from December 18...

Computing & Communications recently processed a correction to the Communication Infrastructure Fee (CIF) for the October ledgers (see e-mail below on the CIF Overcharge Refund). If your department DID NOT receive a CIF refund on a grant or contract fund you do not need to read any further. CIF REFUNDS ON GRANT/CONTRACTS: Due to a...

Over the last few years the University of California has been subjected to various audits concerning compensation. Several taxable situations were not properly reported on employee W2 forms as the Accounting Office was not aware of certain (mostly exceptional) taxable benefits being provided to employees. In an effort to avoid future W2 reporting errors, your...

The November 2013 Biweekly (B2) Payroll processing cut-offs, for the time reporting period 11/10/13-11/23/13, have been modified due to the Thanksgiving holidays. The early cut-off dates are outlined below and must be followed in order to ensure employees are paid accurately and on time: 11/21/13 (Thu) – 7:00 a.m.: PPS Biweekly Roster opens (please note...