Business & Financial Services

Dear Colleagues, Good news! The Accounting Office is pleased to announce the deployment of a new application, the One-Time Payment (OTP) Tool. The OTP Tool will provide department users with an efficient mechanism to create one-time payment requests for employees. The OTP tool provides departments with more flexibility to manage additional compensations for payroll processing...

Dear Colleagues, It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger...

Dear Colleagues, Please see the attached letter from Office of the President concerning travel restrictions and reminders. Please ensure travelers in your area of responsibility are aware of this guidance. Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/ Attachment: UC Travel Directive Letter August 2020.pdf

Dear Colleagues, The Office of the President has awarded new agreements to provide Non-IT temporary labor services for the UC System. Some of these providers are new to UCR, while others continue on with updated agreements. The new Agreements are valid from January 1, 2020 through December 31, 2024. Here is a list of providers...

Dear Colleagues, Please see the attached message from VC Bomotti and ensure the required procedures referenced in the document are established for your unit. Attachment: Relocation University Equipment to Home July2020 V2.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/

Subject: IT Temporary Labor Service providers Rate Reduction Dear Colleagues, Due to the global impact of Covid-19 on many business operations worldwide, the Office of the President has recently negotiated a 10% rate reduction for our current IT temporary labor services for the UC System. The 10% reduction in rates became effective July 1, 2020...

Dear Colleagues, Effective 7/1/20, the state restricted travel Idaho using state funding sources ( https://oag.ca.gov/ab1887). The Accounting Office is working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Idaho. Please ensure this information is communicated to your travelers...

Dear Colleagues, Recently, NSF performed a desk review of UCR’s policies and controls over contract and grant administration. An action items resulting from the review required that UCR develop written guidance on the accounting treatment of unallowable costs mistakenly charged to a sponsored award. In response, the attached new campus policy was created and will...

Dear Colleagues, Please see the attached UC guidelines regarding the reimbursable expenses for remote work. Questions should be directed to epayfeedback@ucr.edu. Attachment: UC Guidelines-Reimbursable Expenses for Remote Work June 2020_Redacted.pdf Sincerely, Bobbi McCracken Associate Vice Chancellor and Controller Business & Financial Services http://bfs.ucr.edu/

Dear Colleagues, Please review the following message from EH&S regarding the procurement of personal protective equipment and face coverings. Bobbi ********************************************************** Hello Campus Procurement and Purchasing groups, As campus Environmental Health and Safety (EH&S), we have received many questions about the procurement process of Personal Protective Equipment (PPE) and face coverings as the campus slowly...

Dear Colleagues, Following up on the campus announcement (below), in order to appropriately track leave taken due to the COVID-19 situation, the following new take codes have been implemented in Time and Attendance Reporting System (TARS) for both biweekly and monthly timesheets. Please ensure employees and supervisors in your area of responsibility are informed. New...

Dear Colleagues, In the past few weeks, there have been many policy changes related to available leaves for employees who cannot work due to the COVID-19: UC Paid Administrative Leave US Department of Labor (DOL) Emergency Paid Sick Leave for Employee DOL Emergency Paid Sick Leave for Family DOL Expanded Family Medical Leave (FML) UC...

Dear Colleagues, Business & Financial Services and Information Technology Solutions are pleased to announce enhancements to the Procurement Card (PCard) Cost Transfer (PCT) process. Based on user feedback, the enhancements are intended to improve the user experience and facilitate the redistribution of PCard expenditures to appropriate Full Accounting Units (FAUs) while maintain essential business rules...

Dear Colleagues: With the campus closure and remote work being conducted by most campus units, modifications to certain processes are necessary to best support the campus during these unprecedented times. Although Business and Financial Services (BFS*) remains operational with the majority of our employees working remotely, the following guidance is provided based on inquiries from...

Dear colleagues, Please see the attached guidance from UCOP regarding charging federally sponsored awards during COVID-19. Questions can be directed to pamisfeedback@ucr.edu Bobbi 03/24/2020 Charging grants and contracts costs to Federal sponsored awards during COVID-19

Dear Colleagues, Due to the campus closure, the following interim guidance regarding delivery location is effective through 4/30/2020; all other standard procurement policies still apply. Normally, goods purchased by the University should be delivered to Central Receiving located at 3401 Watkins Drive, Riverside, CA 92521. In response to the COVID-19 and the campus closure, many...

Dear Colleagues, Due to COVID-19 travel restrictions, the following information and guidance is provided regarding reimbursements and travel planning. Reimbursements for Cancelled Travel If business travel has been cancelled as a result of the COVID-19, the traveler should seek to cancel all travel reservations. If the traveler is unable to obtain a full refund of...

Dear Colleagues, Due to COVID-19 concerns and the high demand for certain supplies, several UC suppliers are reporting various items may be on back-order. Products such as masks, hand sanitizers, and nitrile gloves to be flagged as "LIMITED AVAILABILITY", or in a few cases the entire supplier's catalog has been marked as "Check for Availability"...

UC Systemwide Travel Program. Coronavirus and Airline Cancellations/Waivers The situation surrounding the coronavirus and travel is continuously changing. Airlines remain fluid in their policy regarding waivers or refunds for booked tickets, making upcoming travel complicated. The Central Travel Office and Risk Services will host a one-hour Q&A to share options available to UC travelers, especially...

On behalf of the Accounting Office, it is my pleasure to announce enhancements to the ServiceLink FAU Change Request Tool. The FAU Change Request Tool provides for a standard, auditable method for departments to request and approve modifications to position funding as well as monitor the status of transactions. Position funding is used to distribute...