FY26 Fiscal Close Weekly Update – 6/11 to 6/18

Payroll Coordination & Analysis (Accounting Office)

06/12/26

5:00 PM

Last day for Departments to submit approved requests for Salary Cost Transfers to SSC to be reflected in this fiscal year

SCT requests should be fully approved for May payroll and in the Shared Service Centers’ queues by this date in order to be reflected in the Period 12 Ledgers, UCPath, and Looker-Payroll Details. Departments should coordinate directly with their SSC to determine when requests must be submitted to the SSC for processing by the UCPath deadline. SCTs should be submitted on a monthly basis to ensure the prompt posting of corrections and to avoid an excessive number of requests at year-end. Cost transfers to contract and grant award/projects must be processed within 120 days of the original transaction or within 90 days of the fund expiration date, whichever comes first. Untimely FCT transfers have been noted during past UC federal compliance audits, and late cost transfers should be truly exceptional and unavoidable. Departments are encouraged to pursue C&G pre-awards to avoid the need for salary cost transfer

General Accounting (Accounting Office)

06/15/26

5:00 PM

May Month End Ledgers available 

Approximate date the May ledgers will be available to campus.

General Accounting (Accounting Office)

06/15/26

5:00 PM

Resolve and eliminate deficits in all funding sources 

Department financial management responsibilities include acting on deficit situations throughout the year and resolving them by year-end. This action will improve financial reporting and reduce the necessity for prior year cost transfers.

General Accounting (Accounting Office)

06/15/26

5:00 PM

Service Providers submit feeder journals for activity through June 15

All Service Providers are asked to submit journal feeds to Oracle by June 15 in order to allow campus departments the opportunity to review the charges and make corrections before the cost transfer cut-offs. The relevant feeder source codes include: Communications WO, Facilities WO, Fleet WO, Media Service WO, Mail Services WO, Printing WO, Storehouse, and Other WO (also known as Web Recharge). All remaining journal feeds for goods/services must be submitted to Oracle in order to be reflected on the June 30 ledgers.

General Accounting (Accounting Office)

06/15/26

5:00 PM

Intercampus Recharges Other Than Payroll 

Bills for services to/from other UC campuses submitted on the Request for Intercampus Order and/or Charge forms must be completed with the COA elements for the receiving and providing campuses, and received in the Accounting Office by the deadline. Send to Accounting by emailing the document to ioc@ucr.edu

Payroll Coordination & Analysis (Accounting Office)

06/15/26

3:00 PM

UCPath deadline for employee/data changes for Monthly Payroll. Please contact your SSC for their cut-off date to receive requests. 

Last day for Shared Service Centers (SSC) to finalize employee and other data changes in UCPath that involve the June monthly (MO) payroll. Departments should coordinate directly with their SSC to determine when requests must be submitted to the SSC for processing by the UCPath deadline.

Procurement Services 

06/15/26

5:00 PM

Last day for PCard purchases to appear on June statement  

If PCard charges are incurred by this date, expenses should be included in the 6/15–6/21 Concur statement period and eligible for posting to the 6/30 Period 12 Ledger.

Note: The actual post date depends on the supplier’s ability to fulfill the order and process the transaction. PCardholders can continue to use the PCard after this date, but should be aware that charges may appear on the July statement in the new fiscal year.

Payroll Coordination & Analysis (Accounting Office)

06/16/26

3:00 PM

Last day for SSCs to process and approve transactions for Bi-weekly (B1) Payroll.  Contact your SSC for their cut-off date to receive requests. 

Last day for Shared Service Centers (SSC) to employee and other data changes in UCPath that involve the Bi-weekly (B1) pay period ending June 21. Departments should coordinate directly with their SSC to determine when requests must be submitted to the SSC for processing by the UCPath deadline.

General Accounting (Accounting Office)

06/17/26

5:00 PM

Last day for Manual Non-Payroll Cost Transfers (NCT) via Universal Request (UR) Form

If a correction cannot be made using the NCT tool, a Manual NCT form must be submitted via Finance and Administration Support portal under “General Accounting, Web Recharge & NCTs,” with all required approvals, by the stated deadline.

Exception: You may submit Manual NCTs through 6/30 for expenses posted in June.

The instructions can be found at the Accounting Office website: https://bfs.ucr.edu/document/coa-cost-transfer-form-and-guidelines. It is extremely important that cost transfers be processed within 120 days of the original transaction. Untimely Manual NCTs have been noted during past UC Federal Compliance audits, and late cost transfers should be truly exceptional and unavoidable.

General Accounting (Accounting Office)

06/17/26

5:00 PM

FTD Report posting frequency increases to support fiscal close

Beginning mid-June, June Period 12 FTD Reports will be posted daily to support fiscal close activities with each report reflecting most transactions through the prior business day. The Financial Transaction Detail Reports (FTDR) are available in R’Space under the Tools - “Financial Web Reports” or https://finwebreports.ucr.edu/

Facilities Services

06/18/26

5:00 PM

Construction and Repair Work Orders 

Facilities Services will accept on-line Work Orders for all non-core work completed on construction and repair orders up to this deadline to be included in the 6/30 Period 12 Ledger. Any charges after this date will be billed in July.

Financial Planning & Analysis 

06/18/26

5:00 PM

Balance Staffing 

Staffing needs to be balanced by the deadline, which is the last day for Orgs to make changes in BDP. Please contact FP&A if assistance related to the PERM budget is required. Note: The normal May 31 periodic date to balance staff remains.

Financial Planning & Analysis/General Accounting (Accounting Office)

06/18/26

5:00 PM

Chancellor Commitment Allocation Requests 

Contact the Budget Office and provide required supporting documentation, for allocation of any pending FY26 Central Campus commitments.

Fleet Services

06/18/26

5:00 PM

Fleet Work Orders 

Fleet Services will accept on-line Work Orders up to this deadline to be included in the 6/30 Period 12 Ledger. Fleet Services will post the final billing for June on June 18th. Any charges after this date will be billed in July.

Payroll Coordination & Analysis (Accounting Office)

06/18/26

8:00 PM

UCPath Position Funding for Multiple Components of Pay (MCOP) updates. Last Day for MCOP Position funding.

Submit MCOP related position funding change requests using the Position Funding Change Request tool.

Payroll Coordination & Analysis (Accounting Office)

06/18/26

5:00 PM

Manual Payroll Cost Transfer Exceptions (MPCTs) - BW PPE 6/6/2026

BW PPE 6/6/2026

Manual Payroll Cost Transfer Exceptions Requests:

https://accounting.ucr.edu/payroll-coordination/mpct-requests

High-Risk Paper PCT submission for June to allow for sufficient review and processing of these exceptions. Exceptions should be rare and fully explain the reason for the exception. Remember to obtain Org CFAO approval before submitting requests. Expectation of the need to submit MPCT should be LOW.