FY26 Fiscal Close Weekly Update – 5/28 to 6/4
As we continue through FY26 Fiscal Close activities, we would like to share important reminders, upcoming deadlines, recent updates, and available support resources for the upcoming weeks.
Key Upcoming Deadlines & Reminders
Please review the upcoming deadlines and activities scheduled over the next 7–10 days. Some deadlines may continue appearing in multiple weekly updates leading up to the due date to help support awareness and planning.
|
Responsible Office/Contact |
Deadline |
Cutoff Time |
Action |
Description |
|---|---|---|---|---|
|
Academic Personnel & Accounting Office |
05/28/26 |
5:00 PM |
Identify Salary Cap Payroll (UCPath) Adjustments |
Department Financial Managers, Department FAOs, and Organization CFAOs should review salaries paid on capped awards/projects to ensure compliance with the Agency Salary Cap limitations and initiate payroll expense transfers as appropriate. |
|
Academic Personnel |
05/29/26 |
5:00 PM |
Verify NIH Salary Cap and complete payroll adjustments |
Department Financial Managers, Department FAOs, and Organization CFAOs should verify NIH Salary Cap payroll adjustments have been completed. Salaries charged to NIH awards/projects cannot exceed the caps and are subject to audit disallowances. |
|
Financial Planning & Analysis |
05/31/26 |
5:00 PM |
Funding for Academic & Staff Salary Increases |
Provide requests for previously approved staff and academic salary increases including supporting documentation to FP&A. (Excludes July 1 new fiscal year academic and staff merits & promotions) |
|
Financial Planning & Analysis/General Accounting (Accounting Office) |
05/31/26 |
5:00 PM |
CFAOs review and update recharge, sales & service rates for the new Fiscal Year |
Organizational CFAOs should coordinate with departments under their organization to review and update all rates for recharges and sales and service activities that are not subject to a campus review process. Per UC Policy Business & Finance Bulletin A-47, “prices shall be adjusted at least annually to eliminate any surpluses or deficits,” and UCR Policy and Procedure 300-66 states that “a revised rate schedule must then be published no later than 30 days before its effective date.” For Service Providers using Web Recharge, Department Financial Officers should ensure rates are ready to be updated in the Work Order system and reviewed annually. |
|
General Accounting (Accounting Office) |
06/03/26 |
5:00 PM |
Annual Transfer to Asset Acquisition/Reserve for Equipment |
Sales & Service and Auxiliary enterprises are eligible to request a year-end transfer of funds from Operations to an Asset Acquisition/Reserve Fund to cover the cost of capital equipment already purchased or to set aside funding for the future purchase of capital equipment, in accordance with Campus Policies 300-66 and 300-66B. For guidance, please refer to the following resources: (1) Service & Auxiliary Equipment Reserve Transfer Guide (https://bfs.ucr.edu/document/ (2) Transfers Related to Equipment Use (https://bfs.ucr.edu/document/ (3) Transfers Related to Software Use (https://bfs.ucr.edu/document/ |
Change Log Updates
There were no updates to the FY26 Change Log this week.
We encourage you to review the Change Log regularly to ensure you are working from the most current information.
Fiscal Close Resources & Upcoming Office Hours
All FY26 Fiscal Close resources are available on the Fiscal Close webpage, including the Schedule & Deadlines, Change Log, Key Contacts, Office Hours recordings and materials, reports, forms, and training resources.
For questions, please contact the responsible office listed in the Key Contacts section, or email fyclose@ucr.edu if your situation is not addressed.
Departments are also encouraged to attend upcoming Fiscal Close Office Hours for questions and support.
Link to Join: https://ucr.zoom.us/j/
- Wednesday, June 3 | 1:00–2:00 p.m.
- Thursday, June 18 | 2:00–3:00 p.m.
Thank you for your support in achieving a successful fiscal close.
Sincerely,
Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business and Financial Services | University of California, Riverside
http://bfs.ucr.edu/