FY26 Fiscal Close Weekly Update – 5/14 to 5/21

Payroll Coordination & Analysis (Accounting Office)

05/15/26

5:00 PM

Manual Payroll Cost Transfer Exceptions (MPCTs) - Prior to May

Manual Payroll Cost Transfer Exceptions Requests:

https://accounting.ucr.edu/payroll-coordination/mpct-requests

High-Risk Paper PCT submission for pay periods prior to May to allow for sufficient review and processing of these exceptions. Exceptions should be rare and fully explain the reason for the exception. Remember to obtain Org CFAO approval before submitting a request.

Note: Request SCTs via the SCT tool sooner than later to minimize the need for MPCT

Update position funding to reduce SCTs in May and June.

Payroll Coordination & Analysis (Accounting Office)

05/15/26

5:00 PM

Clear UCPath Suspense Fund 69993 

Clear UCPath Suspense Fund 69993. By this date, all prior month postings to fund 69993 should be cleared by initiating Salary Cost Transfer (SCT) requests using the SCT Tool and submitting approved requests to SSCs for processing.

Departments should regularly review position funding reports and adjust COAs using the Position Funding Tool to avoid postings to 69993. Postings to fund 69993 should be cleared on a regular basis and throughout the year to ensure department COAs accurately reflect all salary charges.

Note: Update position funding to reduce SCTs in May and June

Payroll Coordination & Analysis (Accounting Office)

05/15/26

5:00 PM

Salary Cost Transfer Requests via SCT Request Tool 

SCT requests related to prior month’s payrolls should be submitted as soon as possible to avoid a large number of requests in June.

SCTs should be submitted on a monthly basis to ensure the prompt posting of corrections. Cost transfers to contract and grant award/projects must be processed within 120 days of the original transaction or within 90 days of the fund expiration date, whichever comes first. Untimely FCT transfers have been noted during past UC federal compliance audits and late cost transfer should be truly exceptional and unavoidable. Departments are encouraged to pursue C&G pre-awards to avoid the need for salary cost transfers.

Note: Update position funding to reduce SCTs in May and June

Procurement Services 

05/15/26

5:00 PM

Supply/Services Orders greater than $100,000 

The deadline affects requisitions for supply/service orders greater than $100K which must have funds committed by June ledgers. This deadline does not apply to contract and grant projects or other funds with expiration dates after June 30.

Your cooperation is requested in anticipating needs as far in advance of the deadline as possible. Please note that the complexity of the order may result in a delay and the order may not be reflected as a commitment on the June ledgers.

Procurement Services 

05/15/26

5:00 PM

Equipment Orders 

The deadline affects requisitions for equipment and facilities purchases which must have funding committed on the June ledgers. This does not apply to contract and grant projects or other funds with expiration dates after June 30.

Your cooperation is requested in anticipating your needs as far in advance of the deadline as possible. Please note that the complexity of the order may result in a delay and the order may not be reflected as a commitment on the June ledgers.

Procurement Services 

05/15/26

5:00 PM

PO Blankets  

Submit a purchase requisition to Procurement Services for all new blankets which commence on or about July 1. Please note that the complexity of the order may result in a delay and the order may not be reflected as a commitment on the June ledgers.

Financial Planning & Analysis 

05/21/26

5:00 PM

Inter-location Transfer of Funds (ITF) 

Memos requesting transfer of funds (budgetary) between campuses must be in the FP&A by this deadline. This cut off date/time applies to all UC Campuses.

ITF allocations not appearing on the May ledgers will not be processed until the new fiscal year. Please be sure to coordinate with the “sending” campus as soon as possible to receive your ITF allocations.