FY26 Fiscal Closing Dates & Required Actions

Dear Colleagues,

As we approach fiscal year-end (June 30), the FY26 Fiscal Closing Dates & Resources webpage is now available to support departments in completing a timely and accurate close. This site serves as the central resource for fiscal close activities across campus.

The goal over the coming months is to ensure closing procedures are completed with the June Preliminary (Period 12) ledgers. In order to achieve this schedule, it is extremely important that published cutoff dates be strictly followed and that all required actions are completed on time.

As you may be aware, the University of California has recently onboarded a new external auditor, KPMG, after working with the same firm, PWC, for the past 10 years. With this transition, departments should expect potential changes in audit requests, including documentation or processes that may not have been required in prior years. To support a smooth audit and fiscal close, all transactions must be complete, accurate, and fully supported.

For FY26, departments are expected to prioritize the following actions:

• Clear aged Travel & Entertainment (T&E), Ghost Card, and PCard transactions using the Card Aging Report
• Complete all outstanding Payroll Certifications
• Clear default fund 69993 and prepare required Salary Cost Transfer Tool (SCT) or Manual Payroll Cost Transfer (MPCT) entries prior to fiscal close
• Review and use the updated MPCT and NCT templates for manual transfer requests
• Review Position Funding to ensure expiring funding is updated with appropriate Chart of Accounts (COAs) to minimize additional transactions posting to default fund 69993
• Ensure all purchase orders are received and invoices approved by reviewing AP hold reports and resolving outstanding items 
• Review and submit all required accruals and deferrals to ensure revenue and expenses are recorded in the appropriate fiscal year
• While some departmental processes may operate on a cash basis, UC/UCR financial reporting is on an accrual basis and must be reflected accordingly
• Reconcile and certify all ledgers in the Ledger Reconciliation & Storage System (LRSS) on a timely basis

Departments are expected to review the webpage carefully and complete all required actions by the published deadlines. Please refer to the Schedule & Deadlines section regularly for the most current information.

Questions should be directed to the responsible office in the Key Contacts section; however, please email fyclose@ucr.edu if there are circumstances or conditions that have not been addressed.

To support departments, Fiscal Close Office Hours will be held on Wednesday, May 13, from 10:30–11:30 a.m. Join the session: https://ucr.zoom.us/j/95091586921

Your attention and cooperation in accomplishing the many tasks associated with achieving a successful closing of UCR’s fiscal year 2025/26 is truly appreciated.

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/