Dear Colleagues,

Effective September 1, 2025, the maximum allowable meal rates for entertainment and business meeting expenses have increased by approximately 10% in response to rising food prices.

New Maximum Per-Person Rates

• Breakfast: $34
• Lunch: $59
• Dinner: $103
• Light Refreshments: $24

These rates apply to all entertainment and business meeting meal expenses incurred on or after the effective date.

Important Notes

• The per-person amounts include food and beverages, labor, sales tax, service, and delivery charges.
• Costs not included in the per-person limit: room rental, set-up fees, media rental, and decorations.
• Exceptions apply only to donor and recruitment-related events hosted by the Chancellor, which may exceed these limits.
• Business and Finance Bulletin BUS-79: Expenditures for Entertainment, Business Meetings, and Other Occasions has been revised to reflect these updated amounts.

Questions?
For reimbursement guidance, please submit inquiries through the Finance and Administration Support portal. Select Request Help, then choose Travel & Expense as the Service/Business Area.

Sincerely,

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/