Business & Financial Services

An email is being sent to all faculty and staff announcing that UCR employees can now access the UC discounts for personal travel by using the Short’s “Find It” tool. • The Find It Tool requires the download of a browser add-on. • Google Chrome is the recommended browser to use with the Find It...

Please see attached letter from UC Office of the President announcing a decrease to the 2020 mileage reimburse rates associated with personal automobiles used for business travel or relocation. The rates are effective for expenses incurred on or after January 1, 2020. Please ensure your unit’s travelers are aware of these changes. Questions should be...

Iowa has been added to the list of prohibited states for travel using state funds. The Accounting Office will be working with ITS to get this state added to iTravel; in the meantime, please be sure to carefully review the FAU used to fund travel to Iowa. Attached is a list of Frequently Asked Questions...

UCR’s local policies and procedures 650-31 Moving and Relocation Expense Reimbursements for Academic Employees and 650-32 Moving and Relocation Expense Reimbursements for Staff Employees have been revised. The purpose of the revisions is to: 1) address taxation changes related to moving and relocation costs and 2) provide a mechanism to minimize the impact of these...

Effective April 15, 2019, the California Attorney General added South Carolina to the list of prohibited states. The following states are currently subject to California’s ban on state-funded and state-sponsored travel: Alabama Kansas Kentucky Mississippi North Carolina Oklahoma South Carolina South Dakota Tennessee Texas Please ensure travelers in your department are aware of these restrictions...

From: Bobbi A McCracken bobbi.mccracken@ucr.edu> Sent: Friday, January 4, 2019 5:48 PM To: msoadm@scotmail.ucr.edu Cc: Ellery L Triche ellery.triche@ucr.edu>; Gigi Tisdom edvige.tisdom@ucr.edu>; Aver R Smith aver.smith@ucr.edu>; procard@ucr.edu; TravelFeedback@ucr.edu Subject: ProCard Expanded Functionality Dear Colleagues, In order to provide departments with increased flexibility to meet operational procurement and travel needs, Procurement Services...

Dear Travel Coordinators, The attached new local policy approved by the Chancellor to streamline the reimbursement of ancillary charges is effective immediately. Please review the policy and coordinate with your financial manager to ensure department procedures are in place to obtain required documentation and approvals as outlined in the local policy. Expenditures should be the...

On June 1, 2018, Oklahoma was added to the list of prohibited states for state-funded and state-sponsored travel (California AB 1887) by the California Attorney General (CAG). As you may recall, certain states (Alabama, Kansas, Kentucky, Mississippi, North Carolina, South Dakota, Tennessee, Texas, and now Oklahoma) have laws that discriminate against LGBTQ people. For more...

The Accounting Office is pleased to announce training for new travel coordinators on April 11, 2018 from 8:30 am to 3:00 pm at the UC Intellicenter. The training will cover UC Business & Finance Bulletin G-28 Travel Policy, UCR Policy & Procedure 900-20, the UC Connexxus booking tool, and iTravel (web-based travel reimbursement system). Participants...

The Accounting Office is pleased to announce training for new travel coordinators on January 24, 2018 from 8:30 am to 3:00 pm at the UC Intellicenter. The training will cover UC Business & Finance Bulletin G-28 Travel Policy, UCR Policy & Procedure 900-20, the UC Connexxus booking tool, and iTravel (web-based travel reimbursement system). Participants...

Please review the following message from the UC Travel Center and pass on the information to your travelers as appropriate. Thanks. --------------- UC Central Travel Management --------------- As discussed during the Travel Council call, below you'll find detailed information regarding the Virgin America/Alaska Airlines frequent traveler rewards program and the error message users are receiving...

As you may be aware, vendor records are automatically created and updated for UCR employees to help facilitate travel and other reimbursements. With the transition to UCPath, the process to created and update employee vendor records was temporarily halted so modifications to the program could be made. Testing of the new code is in progress...

Please see attached letters from UC Office of the President announcing: Changes to the UC Travel Policy, Business & Finance Bulletin G-28. The two most notable changes are: Lodging: A new maximum of $275 on nightly room rates has been established for travel assignments of less than 30 days within the continental United States (CONUS)...

As you may be aware, in December, UCR will be transitioning to UCPath (the UC centralized system for payroll, benefits and HR information system - see http://fomucpath.ucr.edu/ for additional information). Employee information is shared with our Enterprise Access Control System (EACS), UCRFS vendor database, and iTravel Travel Profiles. This information is used to create Connexxus...

The next UCR Travel User’s Group meeting is scheduled for Thursday (December 7th) from 9:30 to 11:00 am in the Alumni & Visitors Center. A final meeting agenda will be released as soon as possible prior to the meeting.

The UC Office of the President recently announced several policy changes that will go into effect on October 15, 2017. The goal of these changes is to better align UC policies and procedures with best practices and more effectively manage costs as well as address recommendations from the California State Auditor's Office. There are two...

In response to the State of California law AB1887 prohibiting the use of certain funding sources for travel to prohibited states, new business rules will be deployed in iTravel on Wednesday evening (8/16/17). The business rules are aimed at assisting with the completion of travel reimbursements and ensuring compliance with the restrictions outlined in AB1887...

The next Travel / ePay User's Group meeting is scheduled for Tuesday, July 18th from 8:30 to 10:00am in the Alumni Visitors Center Dining Room. Following are topic areas for this month's discussion: ePay Categories ePay PO Backup and Smart & Final Traveler Insurance Higher Cost Fees Pre-Paid Items AB 1887 Prohibited States Vendor Addresses...

On June 23, 2017, the California Attorney General (CAG) office added the following four states to the AB 1887 travel prohibition: Alabama Kentucky South Dakota Texas As an effective date was not explicitly identified by CAG, Office of the President has instructed the campus to use an effective date of 6/23/17 for the purposes of...

Please review the following message from the UC Central Travel Office regarding a platform change that will impact some booking dates in May. --------------- Connexxus Travel Program Update --------------- Southwest Airlines is in the process of updating their booking platform and the change will take effect on May 8th. Unfortunately, this means that any Southwest...