In preparation for the new fiscal year, the UCPath Center will be performing their annual funding roll-over processing on 6/10/19.  This exercise will have the following impacts on departmental users:

1. The FAU Change Request Tool will be available, however, any changes approved on 6/10/19 will not feed into UCPath until the evening of 6/11/19. 
   
   Note: The recommended and best practice is that departments manage their position funding via the FAU Change Request Tool.  The Shares Services Centers will be instructed not to update position funding during the UCPath roll over procedure. 
2.  
3. The UCPath funding roll over process will take the FAU(s) associated with a positon as of 6/10/19 and create a new funding row dated 7/1/19 for FY20.
   1. If the position’s current funding involves a fund that expires prior to 7/1/19, the roll over process will designate the department’s suspense FAU.
      1. Departments should access the FAU Change Request Tool after 6/11/19, search for positions associated with fund 69993, and initiate a correction using the FAU Change Request Tool.
   2. If a position erroneously contains a funding end date, the roll over process will designated the department’s suspense FAU.
      1. Departments should access the FAU Change Request Tool after 6/11/19, search for positions associated with fund 69993, and initiate a correction using the FAU Change Request Tool.
      2. Note: The Accounting Office-Payroll Coordination Team will be providing a report to the Shared Services Centers this week and requesting the removal of all funding end dates.
   3. If there is a gap in a position’s funding as of 6/10/19 (e.g. there is future effective dated funding row with a date greater than 7/1/19 without a corresponding 7/1/2019 row), the roll over process will default to the department’s suspense FAU as the 7/1/19.
      1. Departments should access the FAU Change Request Tool after 6/11/19, search for positions associated with fund 69993, and initiate a correction using the FAU Change Request Tool.
4. Any funding changes processed after 6/10/19 will only impact June payroll. If the funding change is required for transactions after June, please be sure to also update the 7/1/19 future funding.
5. Any new positions created after 6/10/19 will not be picked up in the funding roll-over process, please ensure a future effective dated row of 7/1/19 is added using the FAU Change Request Tool.

Please carefully review these instructions to avoid future payroll posting to the department suspense account and the related salary cost transfers. For additional information on using the FAU Change Request Tool, please review the FAU User Guide is available at https://accounting.ucr.edu/docs/general_accounting/ucr-ucp-fau-guide-201803.pdf . Direct any questions about this process to ucrfsfeedback@ucr.edu using “FAU Roll Over” in the subject line.

From: Bobbi A McCracken
Sent: Monday, June 3, 2019 12:03 PM
To: Servicelink_fauusers@lists.ucr.edu; 'ucrfs_users@lists.ucr.edu' <ucrfs_users@lists.ucr.edu>
Cc: ucrfsfeedback@ucr.edu
Subject: UCPath Year-End Funding Freeze and Roll Over Process