Change in Monthly TARS Schedule

By Bobbi McCracken (Associate Vice Chancellor for Business & Financial Services and Controller) |
Riverside, Ca –

Dear Colleagues,

In order to standardize and align with UCPath, a change in the leave reporting schedule for monthly-paid employees is required.  “Monthly” timesheets will now be issued on the first day of the month through the last day of the month.  The practice of issuing monthly timesheets on the 16th of the month thru the 15th of the following month will be discontinued.  In order to transition to this new leave reporting schedule, on December 16th, monthly employees will be issued a timesheet with a date range from December 16 thru December 31, 2018.  All subsequent timesheets, beginning January 1, 2019, will have a full month from the 1st of the month thru the last day of the month.  Employees will have three business days after the end of each month to submit timesheets to their supervisors; and supervisors will have three business days to approve them.  NOTE:  This change will not impact the schedule of biweekly timesheets.

Here are some of the advantages for the modification:

  • Alignment of pay period begin and end dates for leave accruals and leave takes with UCPath.
  • Shared Services Centers (SSC) will have sufficient time to review and approve timesheets for employee on leave, thereby, reducing the possibility of overpayments/underpayments.
  • Leave takes will appear in one month instead of across two months and should reduce the number of leave rows appearing in SuperDOPE and other reports.

Since monthly timesheets are used primarily for the reporting of leave takes and/or absences, this change in schedule will not impact an employee’s pay check or leave accruals. Pay and leave accruals for the monthly reporting cycle will continue to be calculated from the first of the month thru the last day of the month. Consistent with past practice, employees at their maximum vacation limit will not accrue additional vacation time, so employees should monitor leave balances and plan vacation usage accordingly.

Although an announcement will display on the TARS home page, please ensure monthly employees utilizing TARS in your area of responsibility are aware of the December 16-31 transition period and new reporting period beginning January 1.

 

Questions should be directed to timesheetfeedback@ucr.edu