The December 2013 Monthly (MO) AND Biweekly (B2 for 12/8/13-12/21/13) payroll processing cutoffs have been modified due to the campus closure for the holidays. Outlined below are the early cutoff dates that must be followed in order to pay employees accurately and on time. Biweekly employees are encouraged to project their time from December 18 through December 21, in order to submit their timesheets for processing before the campus closure. The submission deadlines and important dates for the Monthly and Biweekly payrolls are as follows:

Monthly (MO) Time Reporting Period: 11/16/13 through 12/15/13

• 12/12/13 (Thurs): E-mail distributed reminding employees to submit time records to their supervisor
• 12/13/13 (Fri) at 7:00 a.m.: PPS MO Roster Opens
• 12/15/13 (Sun): Time & Attendance Reporting System (TARS) time records not approved by employees will automatically route to supervisors at approximately 11:00 p.m.
• 12/16/13 (Mon): TARS time records not approved by supervisors will automatically route to the Department Time & Attendance Administrator (DTAA) at approximately 11:00 p.m. (***Please note this is two days earlier than normal***)
• 12/18/13 (Wed) at 5:00 p.m.: PPS MO Roster Cut-Off
• 01/02/14: Payday

Biweekly (B2) Time Reporting Period: 12/8/13 through 12/21/13

• 12/12/13 (Thurs): E-mail distributed reminding employees to submit time records to their supervisor. Employees are encouraged to project their time from December 18 through December 21, in order to submit their time records for processing before the campus closure.
• 12/17/13 (Tues): Time & Attendance Reporting System (TARS) time records not approved by employees will automatically route to supervisors at approximately 11:00 p.m. (***Please note this is several days earlier than normal***)
• 12/18/13 (Wed) at 7:00 a.m.: PPS BW Roster Opens
• 12/18/13 (Wed): TARS time records not approved by supervisors will automatically route to the Department Time & Attendance Administrator (DTAA) at 11:00 p.m. (***Please note this is several days earlier than normal***)
• 12/20/13 (Fri): DTAAs must submit timesheets from TARS to PPS before leaving for the holidays. DTAAs must review the Roster after time records are submitted to ensure hours reported on TARS are transmitted accurately to PPS Roster. This is the last official day campus is open until 1/2/2014.
• By 12/23/13 (Mon): Organization CFAO (or designee) confirms PPS Rosters are complete by sending e-mail to timesheetfeedback@ucr.edu (Additional instructions to be provided to Organizational CFAOs under separate cover.)
• 12/24/13-12/25/13 (Tues-Wed): PPS unavailable due to holidays
• 12/26/13 (Thurs): PPS BW Roster Cut-Off. Please note the campus will be closed on this date
• 01/02/14 (Thu): Payday

Please note:

• Please encourage your department’s employees to submit their time reports by the due dates listed above.
• Biweekly employees are encouraged to project their time from December 18 through December 21, in order to submit their timesheets for processing before the campus closure. Projections during this timeframe will need to be verified and adjustments/corrections will need to be processed via LX/RX for next pay cycle
• Please encourage supervisors to approve time records by the due dates listed above.
• Time reports that have been auto-submitted to supervisors and/or DTAAs will generate a negative confirmation notice; best practice is for both the employee and the supervisor to positively confirm time.
• As soon as the PPS Roster opens for the MO and Biweekly payroll, DTAAs may begin submitting completed and approved TARS timesheets to PPS roster. PPS Transactors can also begin entering hours worked and/or leave taken directly to the MO and Biweekly roster.
• Please be sure to communicate expectations to employees and supervisors regarding your department specific cut-offs.
• TARS biweekly payroll calendar is available at: pcr-tars2013bw-cal.pdf
• Payroll Calendar is available at: Payroll Calendar

Questions may be directed to timesheetfeedback@ucr.edu. Thank you in advance for your cooperation in meeting these payroll deadlines.