Student Business Services (SBS) is pleased to announce a new automated journal feed for “charge back” recoveries. When items are billed via the Student Information System (SIS+) and remain unpaid despite local collection efforts, the receivable is charged back to the billing department. After the debt is charged back to the department, SBS continues collection actions in-house, through external collection agencies, and through the California Franchise Tax Board tax off-set program. Monies recovered through this process, less collection costs, are returned to the department. The recoveries have been distributed to departments via manual journal entries in the campus financial system (UCRFS) under source code JRV. The new Charge Back System will enable SBS to better track and process recoveries as well as automate the timely distribution of the monies back to the appropriate departments’ Full Accounting Units (FAUs). Effective May 20, 2013, the entries will be recorded in UCRFS under source code “CBS” as recoveries are received. It is important to note that the new CBS journals will not flow through the UCRFS Post Audit Notification (PAN) process. However, the CBS entries will be supported by a monthly report of transactions, CBS043, available in iReport in the “SIS Monthly Activity” repository under “General Operating reports”. Please ensure this report is utilized in your department monthly ledger reconciliation process.

Questions about this change in process or CBS journal entries can be directed to Asirra Suguitan (asirra.suguitan@ucr.edu ) or Rhonda High (rhonda.high@ucr.edu ).