The Accounting Office and Purchasing are pleased to announce an additional change in the Accounts Payable purchase order matching rules to complement the modifications implemented in April 2012. This change involves two of our largest travel related vendors, U.S. BANK NATIONAL ASSOCIATION ND (the vendor name used for Connexxus purchase orders) and YOUR TRAVEL CENTER INC. To facilitate the prompt payment and maximize administrative efficiencies, a variation to the payment processing procedures for these specific vendors will be implemented with Department Authorized Purchase Orders (DAPOs) encumbered after May 10, 2013. The modification is as follows:

• DAPOs issued against travel related vendors, U.S. BANK NATIONAL ASSOCIATION ND and YOUR TRAVEL CENTER INC, will not require the department to perform the "Okay to Pay" (or authorize payment) action on all line items prior to issuing a payment to these vendors.

This procedure is allowed per the UC Accounting Manual D-371-36 Disbursements: Invoice Processing in Response to Purchase Authorizations. The receiving function for these types of purchase orders can continue to be performed by departments. However, with this process change, prompt ledger reconciliations and PAN reviews involving source code “ATP” become more critical.

Please direct questions regarding this change to ucrAP@ucr.edu.